About this role
In this role you will be helping to support the following tasks:
- Business Operations Management:
Track and analyze budget usage, specifically regarding personnel & non-personnel, ensuring alignment with annual forecasts.
- Manage the creation and tracking of Purchase Orders (POs) and budget approvals.
- Maintain accurate Team Rosters, Organizational Charts, and Distribution Lists.
- Data Analysis & Reporting:
Develop "Health Charts" and dashboards to visualize status for business-related tasks.
- Conduct ad-hoc resource studies and workload analysis to support VHE leadership.
- Process Automation & Optimization:
Analyze current administrative workflows (reporting, tracking, roster management) to identify bottlenecks.
- Develop and deploy automation solutions (using Excel VBA/Macros, Python, PowerBI Power Automate) to reduce manual data entry.
- Leverage AI tools (e.g., Large Language Models, Copilot, Opencode) to summarize meeting notes, draft communications, and accelerate data analysis.
- Education: Currently enrolled in the final year or recently graduated in Engineering (Mechanical, Mechatronics, Aeronautical, Automotive) or a related technical discipline.
- Technical Proficiency:
- Advanced Microsoft Office: Deep knowledge of Excel is required. Experience creating Macros or using VBA is highly preferred.
- Coding & Scripting: Familiarity with basic coding logic (Python, SQL, or similar) to assist in automating data tasks.
- AI Literacy: Interest in and familiarity with using AI tools to improve productivity and streamline processes (LLM, opencode, etc).
- Core Competencies: Analytical Mindset: Ability to sort through complex databases and visualize data effectively.
- Proactivity: A self-starter who looks for ways to improve existing systems without being asked.
- Communication: Strong English proficiency (written, reading, and oral) with the ability to document agreements and technical processes clearly.
- Preferred (Bonus) Skills: Experience with data visualization tools (e.g., Power BI, Tableau).
- Understanding of Automotive Systems.
- Strong English Proficiency (written, read, and oral).