Executive Assistant to CEO (Contract to Hire)

The Role: As the Executive Business partner to the CEO, you don't wait for a job description to tell you what's needed next, you see it before anyone asks. This role sits closest to Seer’s Founder and CEO, and is built for someone who treats his time, his relationships, and his reach as things worth protecting and growing. Some days that means negotiating a speaker fee and locking down travel logistics. Other days it means sitting in on a sales call, catching what mattered, and turning it into a next step. You're equally comfortable with filling out event paperwork and making a warm introduction to a CMO. This role is for someone who wants to build their own systems rather than follow someone else's, who gets energized by ambiguity, and who is already becoming the kind of AI-native operator who doesn't just maintain what's been built, but builds the next thing themselves. This role will support the hours the CEO is working, which may mean support outside of typical 9-5, must be based in Philadelphia and willing to work in our Fishtown office as needed.

Role Highlights

Conference & Speaking Circuit

- Support the full speaking pipeline for our Founder, from inquiry tracking through logistics through post-event follow-up

- Handle speaker-specific logistics: bio, headshot, W9, vendor forms, ground transport, expense tracking, deadline tracking with organizers

- Learn and maintain the shared presentation tracker

- As trust builds, begin owning direct communication with conference organizers and the annual re-engagement cadence that keeps our Founder invited back year over year

Travel Management

- Price, book, and monitor travel tied to speaking engagements and business travel

- Learn our Founder's preferences for airport timing, routing, and hotel standards, and build toward anticipating them without being asked

Business Development & Client Relationships

- Sit in on sales calls as your access and trust grow, starting as note-taker and observer

- Practice turning what you hear into follow-up and next steps, with feedback and coaching along the way

- Review call transcripts and project context to help synthesize what's happening on key accounts

Calendar, Scheduling & Meeting Coordination

- Support calendar management and scheduling

- Learn to produce a weekly briefing with context for upcoming meetings

- Catch and help resolve scheduling conflicts as you learn the patterns behind them

Key Relationship & Recognition Management

- Support logistics for VIP contacts and relationship-building touchpoints

- Learn the goodwill and recognition cadence our Founder cares about, and help build it into a more repeatable, AI-supported system over time

Board & Nonprofit Support

- Support non profit board logistics, including meeting coordination and materials

AI Systems & Tools

- Learn and use the existing AI-powered systems that support this role

- Start proposing your own small improvements as you understand what's needed, with the goal of building your own workflows over time

Daily & Personal Support

- Handle day-to-day logistics, meals, errands, home needs, that keep our Founder focused on high-leverage work

- Maintain inbox access for utility purposes, with growing responsibility as trust is established

- Support monthly expense tagging and categorization

Essential Skills

- You are persistent, you keep pushing on something even after it doesn't work the first, second, or third time

- You are coachable, you take direct feedback and visibly change your approach quickly

- You ask sharp, curious questions rather than just following instructions

- You are resourceful, you find a way to solve a problem even without the full context, authority, or experience you'd normally want

- You are comfortable earning trust incrementally, rather than expecting full access or autonomy on day one

- You are curious about AI tools and teach yourself how to use new ones without being told to

- You feel energized by repetitive, detail-heavy work early on, and see it as a way to prove yourself, not something beneath you

- You feel comfortable with direct, frank communication

Bonus

- You have experience in a fast-paced, quota-driven, or rejection-heavy environment (sales, recruiting, business development)

- You have already taught yourself to use an AI tool for something outside of school or work

- You have a genuine interest in eventually growing into full executive or business partner support

30/60/90

First 30 Days — Learn

- Learn CEO’s calendar, preferences, and daily rhythms

- Shadow the existing AI-supported workflows already in place

- Complete your first fully independent task, however small

60 Days — Build

- Take ownership of a defined slice of the daily/personal support workload independently

- Begin sitting in on select calls or meetings as trust builds

- Propose one small improvement to an existing process

90 Days — Decision Point

• Demonstrate independent judgment on at least one ambiguous , unscripted situation

• Reach a mutual decision point on converting to a full-time role

This might not be the right role for you if....

- You're looking for a role where the scope is fully defined on day one

- You need a clear path or process handed to you rather than figuring it out yourself

- You're not comfortable with a real evaluation period

- You see detail-heavy, repetitive tasks as something to get past rather than something to prove yourself through

- You fear receiving direct feedback on your work

Have questions about recruitment at Seer? Check out our Custom GPT: Guide to Talent Acquisition at Seer to drop in your questions! You can ask it anything about our hiring process, and how to best prepare for an interview with us.

As a B-Corp Certified organization, we are committed to creating an inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Your final offered compensation will be determined by your skills and experience
This will be a 1 month contract to hire based on ability to complete the role
Evaluation of comp at least once a year after that
Benefits (eligible after conversion)