Accounts Payable Specialist

Job Title: Accounts Payable Specialist Job Description
The Accounts Payable Specialist manages day-to-day accounts payable activities while supporting broader accounting functions within a growing organization. This role focuses on accurately processing invoices and payments, maintaining compliance with accounting standards, and contributing to efficient financial operations. The position also provides support to accounts receivable and month-end close activities, offering exposure to a wide range of accounting responsibilities and the potential for future opportunities as the company continues to grow.
Responsibilities
- Match purchase orders, receiving documents, and invoices, ensuring accuracy and completeness before processing payments.
- Obtain appropriate approvals for payment in accordance with company policies and internal controls.
- Accurately enter vendor invoices and related data into the ERP system in a timely manner.
- Process, print, and distribute checks, ensuring all required signatures are obtained prior to disbursement.
- Generate ACH bulk payments, verify payment details, and record all related transactions in the ERP system.
- Manage and track sales tax information to support accurate quarterly filings.
- Assist with month-end close activities, including preparing journal entries and performing account reconciliations.
- Support accounts receivable activities such as preparing customer invoices, assisting with collections, and reporting on assigned accounts.
- Prepare and distribute incoming and outgoing financial reports and participate in credit meetings as needed.
- Post cash receipts and sales transactions in the ERP system, ensuring proper coding and timely recording.
- Generate pro forma invoices for prepayment accounts and ensure all related documentation is complete.
- Perform periodic audits of sales orders to verify accuracy, completeness, and alignment with billing and payment records.
- Collaborate with internal teams to resolve discrepancies, improve processes, and support overall accounting efficiency.
Essential Skills
- 35 years of accounting experience, preferably in a manufacturing environment.
- Hands-on experience with accounts payable, including invoice processing and payment execution.
- Proficiency in ERP systems for entering invoices, posting transactions, and generating reports.
- Experience with ACH payment processing and check disbursement procedures.
- Strong understanding of accounts payable workflows, including three-way match between purchase orders, receiving documents, and invoices.
- Solid understanding of accounting principles, including GAAP, and relevant regulations.
- Advanced proficiency in Microsoft Office, particularly Excel, for data analysis and reporting.
- Strong attention to detail with a high level of accuracy in data entry and financial records.
- Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
- Excellent communication skills and the ability to collaborate effectively across teams.
Additional Skills & Qualifications
- Associate degree in Accounting or Finance preferred.
- Experience working in a manufacturing environment is highly beneficial.
- Experience with AP automation tools is a plus.
- Background in accounts receivable support, including invoicing, collections, and cash application.
- Familiarity with sales tax tracking and quarterly filing support.
- Comfort working in a fast-paced, growing organization and adapting to evolving processes.
Work Environment
This is an in-office position working closely with the rest of the accounting and finance team. The role involves frequent use of an ERP system, AP automation tools (where available), and Microsoft Office applications, especially Excel. The environment is collaborative and team-oriented, with regular interaction across departments to support both accounts payable and accounts receivable activities. As the organization is growing, processes may evolve, offering opportunities to contribute to improvements and take on additional responsibilities over time.
Job Type & Location
This is a Contract position based out of Kent, OH.
Pay and Benefits
The pay range for this position is $27.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Kent,OH.
Application Deadline
This position is anticipated to close on Oct 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.