Executive Assistant

Were looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our executive team. The ideal candidate is a dependable professional who can manage competing priorities, maintain confidentiality, communicate effectively, and anticipate needs before they arise.

This is an on-site position with regular hours of 8:30 AM–5:00 PM . Some days may require additional hours depending on business needs. Candidates must also be willing to work weekends when needed .

Key Responsibilities

- Manage complex calendars, scheduling, meetings, and appointments.

- Coordinate travel arrangements, itineraries, and accommodations.

- Prepare meeting agendas, presentations, reports, and correspondence.

- Monitor emails and communications and help prioritize incoming requests.

- Coordinate meetings and follow up on action items.

- Maintain confidential records and sensitive information.

- Assist with projects, deadlines, and day-to-day administrative operations.

- Serve as a professional point of contact for internal and external stakeholders.

- Anticipate executive needs and proactively resolve scheduling and administrative issues.

- Support special projects and other duties as needed.

- Perform occasional errands, business-related tasks, or travel as requested.

Qualifications

Qualifications & Requirements

- High School Diploma or equivalent required; associate or bachelors degree preferred.

- 3 + years of experience in Executive Assistant, Administrative Assistant, or in a similar role preferred.

- Exceptional organizational and time-management skills.

- Strong written and verbal communication abilities.

- Excellent attention to detail and follow-through.

- Ability to manage multiple priorities in a fast-paced environment.

- High level of professionalism, discretion, and confidentiality.

- Proficiency with Microsoft Office and/or Google Workspace.

- Ability to work independently and exercise sound judgment.

- Must be willing to work weekends when needed.

- Must be available to work on-site.

- Must have a valid driver's license.

- Must successfully pass a pre-employment drug screening.

- Must be dependable, punctual, and flexible with scheduling when business needs require additional hours.

Physical Requirements

- Ability to sit and work at a desk or computer for extended periods.

- Ability to frequently use a computer, keyboard, mouse, telephone, and other standard office equipment.

- Ability to communicate effectively in person, by telephone, and through electronic communication.

- Ability to stand, walk, bend, reach, and move around the office as needed.

- Ability to occasionally lift, carry, or move office supplies, files, equipment, or other items weighing up to approximately 25+ pounds.

- Ability to maintain visual and auditory attention while performing computer-based and administrative tasks.

- Ability to travel between office locations or attend meetings and events as required.

- Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the position.