Recruitment & HR Coordinator

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly.

Who We’re Looking For

We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to join our team onsite at our Rockville, Maryland headquarters.

This is a hands-on role for someone who thrives in a fast-paced environment, enjoys wearing many hats, and can manage multiple priorities with impeccable attention to detail. You’ll support recruiting, onboarding, and HR operations while also helping create a welcoming experience for candidates and new employees onsite.

The ideal candidate is a strong communicator and natural people person who is resourceful, adaptable, and comfortable shifting between administrative tasks, recruiting support, and in-person responsibilities as business needs evolve.

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Where You’ll Make an Impact

Recruiting Coordination & Candidate Experience

- Own interview scheduling and logistics across multiple stakeholders and time zones using Microsoft Outlook

- Serve as a key point of contact for candidates throughout the interview process, providing timely and professional communication

- Create an exceptional onsite candidate experience, including greeting candidates, coordinating interview-day logistics, providing office and campus tours, and ensuring candidates know what to expect throughout their visit

- Maintain candidate records, interview feedback, pipeline status, and hiring workflows within Greenhouse and other tools

- Support job posting creation and management across recruiting platforms

- Prepare offer letters and coordinate approvals, signatures, background screenings, reference checks, and other pre-employment activities

- Conduct professional reference checks and maintain appropriate documentation

- Track multiple open requisitions, candidates, interviews, offers, and follow-up items simultaneously

Recruiting Support

- Provide additional recruiting support during periods of high volume

- Source prospective candidates through LinkedIn and other recruiting channels

- Review resumes and applications against position requirements

- Conduct initial candidate outreach and, as needed, preliminary screening conversations

- Partner with recruiters and hiring managers to keep searches moving and identify outstanding actions or bottlenecks

- Assist with recruiting projects, reporting, and other talent acquisition needs as priorities evolve

HR, Onboarding & People Operations

- Coordinate new hire onboarding and orientation activities from offer acceptance through the employee's first days onsite

- Welcome new employees and help provide a positive, organized first-day experience

- Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records

- Administer electronic signature workflows using DocuSign and Adobe Acrobat Sign

- Maintain accurate employee records and HR documentation within BambooHR and related systems

- Assist with benefits administration and employee questions

- Support employee lifecycle administration, training activities, compliance requirements, and recordkeeping

- Assist with employee engagement initiatives, company events, and other people-focused programs

- Generate recruiting and HR reports and maintain accurate data across people systems

- Identify opportunities to improve recruiting, onboarding, and HR processes as the company grows

Rockville Site Support

- Serve as a site champion and welcoming presence for candidates, new hires, employees, and visitors

- Support onsite interviews, onboarding activities, office and campus tours, and other in-person experiences

- Help coordinate employee events, meetings, and culture-building activities at the Rockville location

- Pitch in wherever needed to help the Talent and People teams operate effectively in a fast-moving environment

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What It Takes

- 1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or a related administrative role

- Ability to work onsite at Quantum Space's Rockville, Maryland headquarters

- Exceptional organizational skills with the ability to manage multiple open tasks, deadlines, candidates, and competing priorities simultaneously

- Strong attention to detail and consistent follow-through—you are someone who enjoys tracking details and closing the loop

- Ability to remain organized, responsive, and professional during periods of high recruiting volume and changing priorities

- Strong interpersonal skills and a genuine interest in creating a positive experience for candidates and employees

- Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually

- Experience coordinating complex interviews, meetings, and calendars using Microsoft Outlook

- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint

- Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign

- Strong written and verbal communication skills

- Sound judgment when handling confidential candidate and employee information

- Resourceful, adaptable, and comfortable stepping outside of scope when the team needs support

- Strong problem-solving, administrative, and customer-service skills

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Nice-to-Have Experience

- Experience using Greenhouse or another Applicant Tracking System (ATS)

- Experience using BambooHR or another Human Resources Information System (HRIS)

- Experience with candidate sourcing, resume screening, and preliminary candidate interviews

- Experience supporting onboarding, employee lifecycle administration, and personnel record management

- Familiarity with employment documentation, offer letters, onboarding packets, reference checks, and compliance-related recordkeeping

- Experience supporting recruiting or HR within a startup, aerospace, defense, technology, engineering, or other high-growth environment

- Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field

- Experience coordinating employee engagement, training, company events, or culture initiatives

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What You’ll Get

- Ownership – Play an important role in building and supporting the talent and people operations infrastructure that powers our mission.

- Impact – Help attract, hire, welcome, and support the exceptional talent developing the next generation of space technologies.

- Variety – Gain hands-on exposure across recruiting, talent acquisition, onboarding, HR operations, employee experience, and company culture.

- Growth – Develop broad recruiting and HR experience while working closely with hiring managers, employees, and company leadership.

- Compensation – Competitive salary, equity, and comprehensive benefits including medical, dental, vision, generous leave, HSA, 401(k) matching, and equity sharing.

Base Salary: $70,000 to $95,000

The salary range for this role is an estimate based on a wide range of compensation factors. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package.

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Additional Requirements

To comply with U.S. Government space technology export regulations, including ITAR, applicants must be a U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

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Apply now. Join us in building the next generation of spacecraft.