Research Administration Manager I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Research Administration Manager I is a high-level career position which is responsible for the fiscal management and administrative operations in support of research projects conducted by faculty within the Translational Science and Therapeutics Division. The Research Administration Manager provides support in grants and contract management (Pre- and Post- Award), budget development, negotiation and monitoring, regulatory administration, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities.

This position will report to a Program Operations Director in the Translational Science and Therapeutics Division and will act independently in performing responsibilities, partnering with program faculty, and interfacing with other departments as needed to provide research administration.

This position works independently in developing operational goals and determining courses of action to accomplish those goals. They also advise PIs and the Program Operations Director on relevant matters, develop effective solutions to administrative challenges, and provide input to broader program and division planning as needed.

This role requires working a minimum of two days per week on-site at our campus, with an opportunity for partial remote work.

Responsibilities

Funding Source Administration:

- Responsible for all pre- and post-award operations for each faculty in their assigned portfolio, providing operational oversight of the administrative implementation and financial management of research studies and associated agreements within the Program.

- Manage grant submissions and post-award activity by conducting tasks including:

Preparing grant application budgets

- Completing/collating of all technical/non-scientific steps and assigned technical or scientific portions of funding/grant submissions

- Reviewing budgets, identifying discrepancies and providing recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders

- Identifying/forecasting personnel and other resource requirements (including long-range forecasting across multiple budget years)

- Working with faculty to respond to requests from other departments and external organizations

- Perform post-award activities, including annual progress report submission and sub-award activation and management.

- Manage non-sponsored budgets, such as discretionary accounts and gift funds.

- Prepare monthly budget summaries and reports for PIs.

- Assist with fiscal management aspects of industry-sponsored clinical trials.

- Track all projects in startup, developing plans with parallel workstreams and clear timelines, communicating between stakeholders, and holding accountable the team members whose input is required.

- Ensure project invoices are submitted and sponsor payments are received in a timely manner.

Fiscal Support:

- Develop, monitor, track and forecast the budgets for a portfolio of projects with multi-variable aspects (multi-site, sub awards, clinical trials, milestone-based budgets etc.)

- Monitor spending for adherence to grant/contract guidelines and policies, as well as internal policies.

- Develop, run, and analyze reports to identify funding issues and develop recommendations.

- Develop customized report formats to share information with each faculty member and for broad audiences across the organization.

- Provide ongoing cost analysis for studies to ensure projects are adequately funded; provide budget information to internal partners for negotiation of budget revisions with sponsors.

Regulatory Support:

- Prepare non-scientific portions of regulatory applications/submissions related to human subjects research.

- Identify missing regulatory components that are required and resolve issues to ensure successful submission, modification, or renewal.

- Serve as a central point of contact to answer questions and facilitate solutions.

- Prepare/consult/advise PIs and maintain Data/Material Use Agreements and other data compliance documentation.

Administrative Support:

- Partner with Program Operations Director to develop short- and long-term goals, procure necessary resources and determine courses of action to accomplish goals for the research administration team.

- Identify administrative needs for the department and PIs; prioritize and ensure related tasks are completed.

- Delegate appropriate tasks to junior RAs and/or Administrative Coordinators and follow up as necessary.

- Participate in divisional or institutional improvement projects and problem resolution related to research administration.

Team Participation:

- This position is expected to be a collaborative team player; participating in team activities, providing coverage for team members when they are out of office, and general collaboration in support of the Fred Hutch mission.

Qualifications

MINIMUM QUALIFICATIONS:

- Bachelor’s degree in business, public administration or related field or equivalent experience.

- Minimum of five years of progressive experience in research administration including federal grant and contraction administration experience.

PREFERRED QUALIFICATIONS:

- Master’s Degree in public administration, business administration, or other relevant field.

- Proficient with complex budget development and use of reporting tools for multiple types of funding mechanisms (NIH, Foundation, Industry, and pilot funding).

- Proficient in fiscal and budgetary management.

- Knowledge of relevant regulatory requirements affecting sponsored research, and ability to apply this knowledge.

- Ability to navigate complex internal systems and departments while exercising sound judgement and discretion.

- Solid skills and comfort with Microsoft Office Suite, especially Excel, Outlook, Word, Teams and Adobe Pro.

- Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands.

- Demonstrated ability to function independently while exercising skill and informed professional judgment, as well the ability to work as part of a team, seeking/providing guidance from/to team members and peers.

- Highly organized and detail oriented.

- Demonstrated ability to work successfully as part of a diverse team.

- Excellent written and oral communication skills and the ability to communicate effectively with personnel in a variety of roles.

- Prior administrative experience in a research or academic setting.

- Experience reviewing IRB and IACUC administrative documents.

- Understanding of clinical trial research implementation and conduct, preferably with industry-sponsored clinical trials.

- Prior exposure to Oncology research and Phase 1 – 3 clinical trials.

- Experience with industry-sponsored contracts.

- Experience with contract negotiation.

- Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore.

The annual base salary range for this position is from $99,486 to $157,227, and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

## Additional Information
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [email protected] or by calling 206-667-4700.