Senior Bookkeeper & Accounts Officer

KEY RESPONSIBILITIES

▸ Accounts Receivable & Collections

- Raise and issue customer invoices accurately and on time

- Monitor debtors daily and proactively follow up overdue invoices — including by phone directly with clients, not just email reminders or statements

- Confirm payment arrangements with clients where required, and escalate genuine disputes rather than letting them run

- Allocate receipts and maintain accurate customer account records

▸ Accounts Payable & Bookkeeping

- Process supplier invoices, and schedule and process payments

- Perform bank reconciliations across accounts within agreed timeframes

- Investigate and resolve discrepancies before they compound

- Maintain the general ledger and day-to-day bookkeeping records to a high standard of accuracy

▸ BAS & Compliance

- Prepare Business Activity Statements (BAS) accurately and on time each period, liaising with the company's external accountant/tax agent as required for review and lodgement

- Apply correct GST treatment to transactions

- Maintain audit-ready, well-documented financial records

▸ Forecasting & Budgeting

- Prepare and maintain cash flow forecasts that reflect the real timing of receivables and payables, not just historical averages

- Build and maintain budgets, and report actual performance against budget

- Flag emerging cash flow or budget risks early, before they become a problem for Brad and Matt

▸ Ownership & Daily Discipline

- Own the finance function's daily rhythm — reconciliations, collections calls and reporting cadence — without needing to be prompted or chased

- Communicate clearly and proactively with Brad and Matt on the state of the numbers, including when the news isn't good

- Query unclear instructions or figures rather than guessing

▸ Working Hours

- Part-time, 20 hours per week, aligned to Australian Eastern Standard Time (AEST/AEDT) business hours, working the same calendar as the Australian-based leadership team

MUST-HAVE (ESSENTIAL)

- Minimum 5 years of hands-on, full-cycle bookkeeping/accounts experience — accounts payable, accounts receivable, bank reconciliation and BAS preparation

- Demonstrated experience preparing BAS accurately and on time, period after period

- Genuine, proven experience proactively phoning clients to collect overdue payments — comfortable with real, sometimes difficult collection calls, not just email reminders or statements

- Demonstrated experience preparing cash flow forecasts and/or budgets, and reporting actual performance against them

- Proficient in Xero (or an equivalent cloud accounting platform such as MYOB), with strong Excel skills

- High level of accuracy and attention to detail, able to meet recurring compliance deadlines (BAS, reconciliations, reporting)

- Genuine daily self-discipline — works the numbers every day as a matter of routine, without needing to be prompted or chased

- Confident, professional communicator, comfortable having direct conversations with clients about money

- Able to work independently in a remote environment with limited day-to-day supervision

- Available part-time (20 hours per week) on hours aligned to Australian business hours (AEST/AEDT)

NICE-TO-HAVE (DESIRABLE)

- Background in construction, building products, or a trade-services supplier — familiarity with progress claims, retentions or trade payment terms

- Certificate in Bookkeeping and Accounting, and/or BAS Agent registration (or eligibility)

- Experience presenting cash flow forecasts or budget performance directly to business owners or directors

- Experience with credit control or collections as a distinct specialism, not just as one part of a broader AR role