About this role
The Role
The Senior Events Coordinator at Avalere Health supports Events Managers in the delivery of specific elements of meetings across the group. The Senior Events Coordinator is responsible for taking the lead on smaller meetings or repeat projects once mastered (e.g. advisory boards, small investigator meetings and preceptorships where client relationship is established, or experience of event format exists) with appropriate guidance from senior team members. This role includes attending approximately 12 domestic/Latin American meetings per year. You'll have the opportunity to take ownership of smaller events and repeat projects while developing your event management expertise within a fast-paced client environment.
What you'll do
- Coordinate a range of in-person and virtual events, from planning through to onsite delivery and post-event wrap-up.
- Manage attendee and speaker communications, registrations, and meeting logistics.
- Arrange and book faculty/delegate flights in line with client travel policies and arrange visa applications, where necessary, in accordance with company policy.
- Work closely with clients, venues, suppliers, and internal teams to ensure events are delivered smoothly, on time, and within budget.
- Provide onsite support at events across the Americas, acting as a key point of contact for attendees and stakeholders.
- Oversee event administration, including financial tracking, supplier management, compliance requirements, and reporting.
- Support multiple projects simultaneously while maintaining exceptional attention to detail and a high standard of client service.
About you
- 2+ years' experience in event coordination within an agency (ideally a medical communications agency), healthcare, pharmaceutical, or corporate setting.
- Strong planning, organisational and multitasking skills.
- Excellent communication and relationship-building abilities.
- Exceptional attention to detail and a proactive, solutions-focused mindset.
- Proficiency in Microsoft Office; Cvent experience is advantageous.
- The ability to manage multiple projects and work confidently under pressure.
- A collaborative approach and a passion for delivering outstanding event experiences.
- Flexibility to travel for events when required.
- University education in Event and Festival Management, Business Admin or related field is advantageous
What we can offer
You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year. We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.
We encourage all applicants to read our candidate privacy notice before applying to Avalere Health.