WAVE Foundation Volunteer Coordinator - Part-Time Year Round [S]

WAVE Foundation is a 501(c)(3) charitable organization. WAVE Foundation, in partnership with Newport Aquarium, is on a mission to inspire and foster environmental stewards of aquatic life through education, conservation, and volunteerism. WAVE provides unique education curriculum and experiences for students of all ages; supports and provides leadership in local, national and global conservation efforts; and has a vibrant volunteer program with over 300 dedicated volunteers. The Volunteer Coordinator and all employees working on behalf of WAVE Foundation are considered employees of Herschend Entertainment/Newport Aquarium. Thus, WAVE Foundation employees receive the same benefits and perks.

MAJOR DUTIES AND RESPONSIBILITIES:
Coordinate recruitment, application review, interviews, placement, orientation, and onboarding for adult volunteers, teen volunteers, and interns.
Maintain position descriptions, applications, recruitment materials, and accurate volunteer/intern records.
Coordinate volunteer/intern schedules, attendance, service hours, required documentation, and participation through the volunteer management system.
Communicate program updates, expectations, policies, and important information to volunteers/interns.
Serve as the primary resource for volunteers/interns, addressing questions, concerns, performance issues, and behavioral matters in collaboration with organizational leadership.
Build positive relationships and foster a culture of inclusion, collaboration, accountability, engagement, and appreciation.
Develop and implement volunteer/intern engagement, recognition, retention, and professional development initiatives.
Coordinate role-specific training with department leaders, maintain training records, and ensure volunteers/interns meet required qualifications.
Collaborate with staff and department leaders to assess volunteer needs, develop roles, and support effective integration into departmental operations.
Coordinate volunteer coverage for special events, community programs, educational initiatives, and other organizational needs.
Evaluate program participation, engagement, retention, and service-hour trends; prepare reports and recommend improvements.
Develop and implement new volunteer/intern pathways, programs, and initiatives that support WAVE Foundations mission and strategic goals.
Ensure volunteer/intern activities comply with organizational policies, safety procedures, and applicable requirements; escalate significant concerns to appropriate leadership.
Participate in organizational planning, department meetings, Team WAVE meetings, supervisor check-ins, and special events meetings.
Participate in bi-monthly Team WAVE meetings, 1:1s with supervisor, and special events meetings
Prepare reports and presentations related to program(s) activity and impact
Ensure programming supports WAVE Foundations mission and strategic goals

QUALIFICATIONS:
Required
Bachelors degree OR equivalent professional experience in nonprofit management, communications, education, human resources, hospitality, business, or a related field; will substitute for formal education
Experience coordinating volunteers, interns, employees, programs, events, or community engagement initiatives
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to manage multiple priorities and work effectively in a dynamic environment
Demonstrated ability to build positive relationships with individuals with diverse backgrounds and experience levels
Proficiency with Microsoft Office, G-Suite, or comparable workplace software
Ability to maintain confidentiality and exercise sound professional judgment
Preferred
Experience working in a museum, aquarium, zoo, education institution, or other mission-driven organization
Experience with volunteer management software: specifically Better Impact
Experience in developing training and educational programming
Experience coordinating large populations or multiple programs
Experience with special events and community outreach
PHYSICAL AND MEDICAL REQUIREMENTS:
Successful completion of pre-employment background check
No history of allergy related to animals or plants, which might interfere with ability to work
Immunocompetence (possible exposure to infections and parasitic disease)
WORK ENVIRONMENT:
This position operates in public-facing, team-oriented environment and regularly interacts with volunteers, staff, guests, interns, and community partners. The position requires working one weekend day (either Saturday or Sunday and two weekdays), and occasional evening or special event work based on program and organizational needs.
The role may involve extended periods of standing or walking, working in public spaces, and moving throughout aquarium and event environments.

WHAT YOULL GET:

- 24 Hours of Sick PTO annually

- Profit Sharing and 401K Plan with company match

- Free entrance for you and your dependents which extends to most Herschend Enterprises properties

- Earn 1 General Admission complimentary ticket, that you can give to anyone, per pay period

- Discounts at Sharkys Caf, Sweet Dreams Candy Company, and the gift shop

- Discounted tickets and annual passes for friends and family

- Training and development