About this role

Job Profile:

This role will focus on financial documentation and
archiving financial documents. He / She will assist in the
organisation, maintenance, and preparation of project financial records for
both digital and physical archiving, ensuring that all relevant documents are
properly stored.

Job Role:

- Conduct daily follow up on finance
documents generated by project staff and HQ Accountants.
- Capture all Financial Documents for all
transactions on the Project from the point of project initiation.
- Confirm,
using relevant checklist that the generated document/s for each
transaction type is complete and processed accordingly.
- Facilitate the indexing and cataloguing
of each document to ensure completeness and readiness for archiving
processes.
- Ensure the scanning of all indexed
financial documents on the project into retrievable archiving media
- Preserve the archived documents in
manner conducive for immediate and future references.
- Share the archive documents with
relevant units of the SFH finance unit on request.
- Transmit the project’s archived
financial documents to the SFH Head Office central archive facility on a
monthly basis and on request and in acceptable format.
- Deliver the project’s hard copy
financial documents to the SFH Warehouse – Otta and ensure storage is done
in a conducive and document friendly condition.
- Liaise with appropriate officers of the
project to retrieve, deliver, and manage all generated financial documents
on the project as at when required
- Ensure all documents are properly coded

Requirements

· Higher National Diploma or BSc in Accounting, Library Science or related
field of study

· Minimum of 2 years working experience (NYSC inclusive)

· Good IT skills and interest in
applying digital technology to archiving.

· Genuine interest in history and in
preserving records for posterity.

· Competence for administrative
procedures project management skills.

· Good communication skill to relate to
and encourage a range of users.

· Attention to details and accuracy.

· Logical approach to work of
identification and classification.

· Good written and oral communication
skills

· Good presentation and interpersonal
skills

· High sense of responsibility.

· Self-starter

· Planning and organisational abilities