Administrative Assistant II (Part-Time)

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Position Type:
Term - Casual (Fixed Term)
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Visa Sponsored Job:

Relocation Assistance Eligible:

Hiring Range:
21.00 USD - 130.00 USD
*Final salary and rates are based on education, experience, and skills relevant to the role.

Application Closes at 12:00am MST on:

# About the Role
Provides part-time administrative support to the Education, Engagement, and Early Career Development (EdEC) Center at NSF NCAR, including the Management Team, Staff, and Sections. This role includes support for both internal staff and external audiences like the public, students, postdocs, and faculty. Collaborating with our team, you'll contribute to team success in a hybrid environment with a minimum of one day per week in the office.

Job Description

Application Deadline:

- This position will be posted until October 16, 2026.

Required application materials: (preferably in PDF Format)

Please Input the ones you need :

- Resume
- Cover Letter - Please address how your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting).

Background Checks: Conducted for candidates selected for hire. Learn more .
Work Location: Boulder, Colorado

What You Will Do

Here is a brief summary of what one would expect to be generally responsible for in this role.

- Provide travel support from planning and booking to expense reimbursement, for staff, visitors, workshop participants, field travel, and other travel needs.
- Supports sections with procurement tasks and other payment tasks such as stipends and honoraria payments
- Assists with simple databases and database entry
- Assists with EdEC meetings, including arrangements, taking notes, and following up on outstanding items
- Assists on-site with annual and ad-hoc meeting support
- Works with meeting organizers to identify, reserve, and order room set-ups and catering
- Participates in regular staff meetings

Who We'd Love To Join Our Team

Successful candidates will ensure their application materials speak to the following criteria:
Education and Experience (Required/Desired):

- High school diploma or equivalent
- and a minimum of two years relevant experience
- or a combination of education and experience

Knowledge, Skills, and Abilities (Required/Desired)

- Excellent interpersonal skills and team work including ability to work with people from diverse backgrounds, demonstrated ability to work as a team player, ability to work independently
- Demonstrated ability to show initiative
- Advanced organizational skills and demonstrated ability to multi-task
- High level of written and advanced oral communication skills, including editing, proofreading and professional phone and email etiquette
- Advanced skills in PC applications including Microsoft Word, Excel, PowerPoint and Access; Google Apps, general database and working in a network computing environment
- Through understanding and ability to apply policies, procedures and practices
- Ability to handle confidential information reliably
- Ability to assess unique situations and request feedback from supervisor if appropriate
- Advanced knowledge of travel logistics, planning and procedures.

Preferred Qualifications

Hourly Rate Range: $22.89 - 27.03/hour

*Final salary and rates are based on education, experience, skills relevant to the role.*

Application Requirements

For full consideration, all application materials must be submitted by 12am (MST) at the start of the application deadline . These should highlight how your skills and experiences align with the responsibilities of this position. We recognize that no candidate will meet 100% of the listed qualifications. If you believe your background has prepared you for success in this role, we encourage you to apply.

Supplemental questionnaires are often requested in lieu of a cover letter, where you address critical skills needed for the position. Your answers will be read and weighed equally to your resume and should provide specific, detailed, and informative responses based on your direct and previous work experiences.

Background checks and/or federal screenings are conducted for candidates selected for hire.

UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.

For sponsored positions : UCAR can sponsor individuals for H-1B status only if they are already in the U.S. in H-1B status or another visa status that allows them to change to H-1B status within the U.S. UCAR is unable to sponsor new H-1B visas for individuals who are outside the U.S. and need to obtain H-1B status through Consular Processing.

While UCAR does not prohibit the use of AI tools in job applications, we strongly recommend that applicants submit primarily original work.

All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on-site approximately 3 days per week.