Senior Administrator - West Midlands

ABOUT US:

European LifeCare Group, a leading provider of vaccination clinics and on-site vaccination programs across Denmark (Headquarters) UK & The Netherlands. Even though the world today is very different, our vision from 1998 remains the same. We aim to fight disease and save lives by making prevention and treatment easy, accessible and safe.

JOB DETAILS:

Job title: Senior Administrator

Contract: Permanent

Working Hours: 37.5 hours Monday to Friday between 8:00am - 5:00pm.

BENEFITS:

Pension - 5% employer contribution based on qualified earnings.

Perkbox - Supermarket & High Street Discounts & Employee Assistant Programme.

Blue Light Card - Supermarket & High Street Discounts.

Employee referral scheme.

25 days annual leave.

JOB PURPOSE:

The post holder will be responsible for supporting the Programme Manager /Team Lead to ensurethat NHS school-aged vaccination programs are delivered on time and that results are achieved inline with contract specifications.

KEY RESPONSIBILITIES:

- Preparation of school calendar for school immunisation sessions and catch-up clinics.
- Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
- Arrange emergency cover for staff in case of absence or sickness.
- Ensure team members are well-trained and follow protocol.
- Handle stock audit checks and maintain supplies.
- Support the recruitment and onboarding of new recruits.
- Support BCG Coordinator and undertake delegated duties.
- Collaborate with schools and Programme Manager/Team Lead to improve uptake.
- Attend and conduct quality audits in schools and gather feedback.
- Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
- Deputise for the Team Lead as required when required.
- Actively and constructively contribute to team meetings.
- Undertake other duties commensurate with the level of this position.
- Comply with Company policies & procedures.

QUALIFICATIONS

GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.

EXPERIENCE/SKILLS:

- Safeguarding trained
- Auditing for internal and external stakeholders.
- Report generating · Recruitment (Interviewing/shortlisting, etc).
- Excellent communication (written and verbal).
- organisational and time-management skills.
- Assertive, team player and critical thinker.
- Excellent IT skills and advanced MS Excel.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.