About this role
Company Secretary Administrator
Department: Legal – Solicitors Enquiries
Location: South Africa –Remote
Working Hours: 37 hours per week, aligned with UK working hours
Reports to: Solicitors Enquiries Manager
Salary: Competitive, based on experience and payable in South African rand
About the Role
We are looking for a highly organised and detail-focused Company Secretary Administrator to join our Legal – Solicitors Enquiries team.
This is a fully remote role based in South Africa, providing administrative and company secretarial support to our UK-based Solicitors Enquiries and Property Management teams.
The successful candidate will be responsible for maintaining accurate company records, supporting statutory compliance and filings, and assisting with a range of property management administration. This role would suit someone who is organised, comfortable working independently, and enjoys working with detailed records and documentation.
Key Responsibilities
- Maintain company records, statutory registers and corporate documentation for clients.
- Assist with filings and statutory submissions to Companies House where required.
- Maintain accurate records of directors, shareholders, resolutions and other corporate documents.
- Ensure company documentation is correctly filed, updated and easily accessible.
- File dormant accounts.
- Liaise with the Service Charge Accounts Team regarding micro accounts.
- Provide administrative support to the Property Management team.
- Liaise with Directors to obtain identification documents and personal codes.
- Maintain accurate client records on BOSS, including landlord, client and leaseholder names and addresses.
- Ensure all records and documentation are maintained accurately and confidentially.
- Support the wider team with administrative duties as required.
What We're Looking For
Essential
- Strong written and verbal English communication skills, with the ability to communicate clearly and professionally with UK-based colleagues, clients and directors.
- Previous experience in a detail-focused administrative role involving records, documentation or regulated processes.
- Excellent attention to detail and a methodical approach to work.
- Ability to work independently, manage competing priorities and meet deadlines.
- Ability to work effectively under pressure.
- Professional approach to handling confidential and sensitive information.
- Good working knowledge of Microsoft Office, particularly Word, Excel, Outlook and Teams.
- A reliable home-working environment and the ability to work effectively in a fully remote role.
Desirable
- Previous experience using Inform Direct or similar company secretarial software.
- Previous experience within property management.
- Experience working with Companies House or UK company secretarial processes.
Please Note
- Applicants must be based in Cape Town or surrounding areas, with reliable internet connectivity and the ability to attend occasional in-person meetings.
- We are committed to Employment Equity and welcome applicants from designated groups as per the Employment Equity Act.
- Candidates must have legal authorisation to work in South Africa.
- The company reserves the right not to make an appointment.