Project Coordinator - Nursing PEACE Program - Atlantic Health

Atlantic Health (AH) is seeking a full-time Program Manager to support the H1B Department of Labor (DOL) Nursing Expansion Grant known as the Pathways to Ensure Access to Clinical Excellence in Nursing (PEACE) Program.

This is a grant funded position through May 2028.

Essential Responsibilities:

- Track and maintain PEACE Program documents, policies, flyers and other supporting program documents.
- Facilitate and schedule all PEACE Program. Meetings and develop and maintain meeting minutes.
- Compile data for the PEACE Grant Quarterly Performance Reports (QPR) and Quarterly Narrative Report (QNR) Report.
- Once finalized, upload the QPR and QNR into the Workforce Integrated Performance System (WIPS).
- Maintain the PEACE Program webpage on the Compass.
- Correspond with and support the PEACE Program employer, academic, and community partners to ensure timely and accurate time and effort reporting.
- Maintain documents on the AH PEACE Program Teams site.

Operational Responsibilities:

- Facilitate calendars for all essential PEACE Program meetings and initiatives.
- Create requisitions and payment follow through for all PEACE Program contracts including subaward payments, contracts, and invoices.
- Schedule meetings, room reservations, food ordering, notifications, etc. for the PEACE Program team meetings and events.
- Prepare executive level communication, prepare meeting agendas, prepare PowerPoint presentations, maintain minutes, and develop triggers for all essential follow-up items.
- Support travel arrangements: flights, hotels, conference registration, transportation, etc. for PEACE Team as needed.
- Maintain an organized general office, mail, and supply ordering – create filing mechanism
- Participate in all DOL H1B Nursing Expansion trainings and essential events.
- Prepare all time and effort documents, invoices and attestations ensuring all signatures are obtained and scanned to Atlantic Center for Research (ACR) Financial Analyst.
- Ensure all DOL PEACE documents are maintained both electronically and a paper backup.
- Expedite expense reimbursement and check requests.
- Maintain RedCap database and upload into WIPS quarterly ensuring data is reviewed and errors corrected prior to upload.
- Prepare Time and Effort excel timesheets monthly, distribute, collect, review and revise, as needed, and obtain signatures.
- Manage grant budget ensuring accurate and timely monthly invoices.
- Communicate with ACR to ensure compliance with all grant regulatory policies and procedures.

Education

- Bachelor’s degree required. (Health Science, Data Management, Public Health)
- Master’s degree preferred

Relevant Experience

- Strong work tenure: 3-5 years of experience supporting health systems project work.
- Proficient in Microsoft Office (Outlook), Teams, Word, Excel, and PowerPoint), Vizio, Adobe Acrobat, GANTT, database management, and Social Media.
- Ability to learn and utilize advancing technology, including artificial intelligence.
- Ability to demonstrate service centric behaviors.
- Strong interest in understanding the workflow and deliverables of a DOL nursing grant within a large healthcare system.
- Ability to maintain confidential and sensitive information.