Administrative Coordinator

Administrative Coordinator

Position Summary

Paisley Park is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support the daily operations of our unique museum and event venue. This role serves as a key administrative partner to the management team while coordinating office operations, human resources processes, vendor relations, special events, and VIP guest experiences.

The ideal candidate is a self-starter who thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering exceptional support to both internal teams and external partners. This position plays a vital role in ensuring efficient business operations while helping create memorable experiences for guests, artists, partners, and staff.

Administrative & Office Support

- Provide comprehensive administrative support to the leadership team.

- Manage calendars, schedule meetings, and coordinate travel arrangements.

- Manage email prioritization and correspondence for leadership.

- Create meeting agendas, coordinate meetings and prepare supporting materials.

- Record, maintain, and distribute meeting minutes.

- Maintain accurate and organized electronic and physical filing systems.

- Track projects, deadlines, and deliverables to ensure timely completion.

- Update and maintain organizational policies, procedures, and administrative records.

- Identify opportunities to improve office processes, efficiencies, and workflows.

- Assist with general office operations and special projects as assigned

Human Resources Support

- Support all phases of the employee lifecycle, including onboarding, new hire documentation, and HR systems administration..

- Provide administrative support for HR operations and employee communications.

Event & Program Coordination

- Coordinate and support the planning and execution of internal and external events.

- Assist with museum programs, special events, private rentals, and community engagement activities.

- Manage event logistics, timelines, vendor communications, and operational support.

- Coordinate talent outreach, scheduling, contracts, and communications to support successful event execution.

- Collaborate with internal departments to ensure seamless event experiences.

- Assist with event staffing coordination and event-day administrative support.

Cross-Department Coordination

- Act as a liaison between Paisley Park and external marketing, technology, vendors, consultants, and community partners.

- Foster collaboration between departments to ensure operational efficiency and successful project execution.

- Support communications and information sharing across the organization.

Qualifications

- Bachelor's degree or equivalent combination of education and experience preferred.

- Minimum of three (3) years of administrative, office management, executive support, or coordinator experience.

- Experience in a museum, nonprofit, hospitality, tourism, entertainment, event venue, or cultural organization is preferred.

- Strong organizational skills with exceptional attention to detail.

- Proven ability to prioritize multiple projects and deadlines simultaneously.

- Excellent written and verbal communication skills.

- Professional demeanor with strong customer service and relationship-building abilities.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Self-starter who can work independently and follow projects through to completion.

- Flexible, adaptable, and willing to assist wherever needed.

- Ability to perform effectively under pressure while maintaining a positive and professional attitude.

Technical Skills

- Proficient in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.

- Experience with electronic document management systems.

- Familiarity with calendar management, virtual meeting platforms, and project tracking tools.

- Ability to learn and adapt to new software platforms and operational systems.

Schedule

Hours are primarily Monday through Friday, 8:30 AM to 5:00 PM.

This position requires flexibility and availability to work occasional evenings, weekends, and holidays in support of events, programs, special guests, and business needs.

About Paisley Park

Paisley Park is a world-renowned museum, event venue, and creative destination dedicated to preserving and celebrating the legacy of Prince. We welcome guests from around the globe and host a variety of tours, educational programs, private events, concerts, and special experiences throughout the year.