Office Assistant (Independent Contractor)

Office Assistant

We are seeking a professional, organized, and service-oriented Office Assistant to provide administrative and front-office support in a fast-paced ministry environment.

The Office Assistant serves as a key point of contact for staff, members, visitors, phone calls, and general inquiries while helping maintain a welcoming, organized, and professional office environment.

The ideal candidate is dependable, detail-oriented, able to manage multiple priorities, comfortable taking initiative, and committed to providing excellent service while supporting the mission and ministry of the organization.

What You'll Do

- Provide front desk coverage and welcome visitors.
- Manage incoming and outgoing office phone calls.
- Monitor designated general email inboxes.
- Sort and distribute incoming mail.
- Perform data entry, filing, copying, document preparation, and other administrative tasks.
- Monitor and maintain office and copier supplies.
- Provide administrative support to staff and leadership.
- Maintain the church calendar and coordinate conference and meeting room scheduling.
- Maintain a clean, organized, peaceful, and welcoming office environment.
- Coordinate volunteer backup coverage for the front desk as needed.
- Assist with meeting preparation, refreshments, and other office hospitality needs.
- Receive and appropriately route benevolence and bereavement inquiries according to established procedures.
- Support established procedures for managing visitors and guest access.
- Assist with projects, events, and programs as assigned.
- Maintain strict confidentiality regarding leadership, members, finances, and other sensitive information.
- Perform other administrative duties as assigned.

What We're Looking For

- High school diploma or equivalent.
- Minimum of 3 years of administrative and/or customer service experience .
- Advanced proficiency with Google Workspace .
- Experience with Planning Center or another church management system preferred.
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills.
- Strong judgment and decision-making ability.
- Ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and follow-through.
- Ability to work independently with minimal direction.
- Professional demeanor and strong customer-service mindset.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to work collaboratively with leadership, staff, volunteers, members, and visitors.

You'll Thrive in This Role If You Are

Organized, efficient, dependable, service-minded, and comfortable working in a ministry environment. You are someone who takes initiative, follows through on assignments, pays attention to details, and enjoys helping an office run smoothly.

You should also be comfortable supporting the mission, vision, values, and culture of a faith-based organization.

Schedule

This position is approximately 15–20 hours per week , primarily Tuesday through Thursday based on departmental scheduling needs.

Some Sundays and special events may be required.

The position also participates in the Tuesday All-Staff Meeting from 10:00 AM–11:00 AM and other scheduled office meetings.