Manager, Grants & Research - Post Award CT and Grants

Clinical Research & Innovation Manager, Post-award

Atlantic Health Clinical Research & Innovation Institute – Sponsored Projects Administration

Position Summary

The Manager, Post-Award oversees a team responsible for the administrative, financial, and compliance management of sponsored projects following award execution through closeout. This position serves as a key operational leader supporting clinical research studies, industry-sponsored clinical trials, and federal and state grant-funded programs.

Primary responsibilities include oversight of clinical trial revenue cycle management, clinical trial management system (CTMS) administration, post-award financial oversight, cash receipt posting and reconciliation, invoicing and accounts receivable management, time and effort monitoring, regulatory financial compliance, and post-award administration of federal and state grants in accordance with Uniform Guidance (2 CFR Part 200), sponsor requirements, and institutional policies.

The Manager, Post-Award, collaborates closely with principal investigators, research operations, finance, compliance, grants management personnel, and external sponsors to ensure financial stewardship, regulatory compliance, and operational excellence across the research portfolio.

Duties and Responsibilities

Manage post-award financial administration of industry-sponsored clinical trials, research agreements, and investigator-initiated studies.

Oversee clinical trial revenue cycle activities, including:

Cash receipt posting

Payment tracking

Sponsor invoice administration

Accounts receivable monitoring

Reconciliation of sponsor payments against executed budgets and contracts

Verify study milestone payments, enrollment payments, pass-through costs, startup fees, retention payments, and closeout payments.

Review payment discrepancies and work directly with sponsors and CROs to resolve billing and payment issues.

Ensure accurate allocation of research revenue to study accounts and cost centers.

Monitor aging receivables and develop collection strategies for outstanding balances.

Prepare financial reports and forecasts for research leadership and principal investigators.

Support clinical trial budget-to-actual analysis and financial performance monitoring.

Oversee studies, calendars, milestones, billing rules, payment schedules, and financial workflows within the CTMS platform.

Ensure team members create accurate integration of protocol calendars, coverage analysis determinations, budget schedules, and sponsor payment terms.

Monitor CTMS data quality and perform routine audits to ensure data integrity.

Develop and maintain standard operating procedures, user guides, and training materials as needed.

Ensure end-user training and support for research coordinators, financial analysts, and investigators.

Generate operational, financial, enrollment, and performance reports from the CTMS.

Partner with Information Technology and system vendors to implement upgrades, enhancements, and workflow improvements.

Manage post-award administration of federal, state, local, and foundation-sponsored programs.

Monitor grant expenditures to ensure compliance with:

Uniform Guidance (2 CFR Part 200)

Agency-specific regulations

Notice of Award requirements

Sponsor terms and conditions

Institutional policies and procedures

Review expenditures for allowability, allocability, reasonableness, and consistency.

Assist investigators and departments with budget management and spending plans.

Monitor projects burn rates and identify financial risks requiring corrective action.

Prepare and submit financial reports as required by agency sponsors.

Coordinate budget revisions, carryforward requests, no-cost extensions, and other post-award actions.

Review and reconcile grant financial activity routinely.

Support effort reporting and salary allocation.

Collaborate with principal investigators to ensure project objectives are supported by sound financial management.

Ensure institutional compliance with federal regulations governing sponsored programs, including Uniform Guidance.

Maintain documentation supporting financial transactions, cost allocations, effort certifications, and grant expenditures.

Oversee and instruct preparation for UGG / Single Audits (SEFA).

Identify areas of compliance risk and implement process improvements.

Develop and maintain post-award financial dashboards and reports.

Analyze financial trends and identify opportunities to improve cash flow and reimbursement performance.

Track key performance indicators, including:

Accounts receivable aging

Clinical trial payment cycle times

Invoice turnaround times

Grant spending rates

Award closeout timelines

Prepare executive-level summaries for research leadership.

Oversee financial and administrative closeout of clinical trials and grant-funded projects.

Supervise final financial reconciliations and sponsor reporting requirements.

Resolve outstanding receivables and contractual obligations.

Bachelor’s degree in business administration, Finance, Accounting, Healthcare Administration, Public Administration, Research Administration, or a related field required.

Up to 5+ years of progressively responsible experience in sponsored projects administration, clinical research finance, grant administration, or research operations.

Experience managing federal grant awards and industry-sponsored clinical trials.

Experience with clinical trial budgeting, invoicing, payment reconciliation, and revenue cycle management.

Experience with CTMS platforms.

Experience with research accounting processes.

Advanced knowledge of Uniform Guidance (2 CFR Part 200) and federal grants management requirements.

Understanding of clinical trial billing compliance, coverage analysis, and sponsor-funded research administration.

Strong financial management and reconciliation skills.

Experience with research accounting and fund management.

Advanced Microsoft Excel and financial reporting proficiency.

Strong analytical and problem-solving abilities.

Excellent written and verbal communication skills.

Ability to interpret contracts, budgets, payment schedules, and award terms and conditions.

Ability to manage multiple complex projects and competing priorities.

Supervisory Responsibilities

Leads, motivates, and supervises a team of post-award clinical trial professionals through operational workflows to clinical trial and government grant closeout.

Establishes expectations and performance metrics for post-award activity and routinely evaluates and reports.

Monitors timelines, identifies issues, and implements improvement plans as needed.

Engagement-driven.

Recruits, trains, mentors, and evaluates team performance. Conducts workload assessment and resource planning.

Promotes a culture of service, accountability, and continuous improvement.