Junior Proposal Specialist

Who We Are

ATCO Frontec provides facilities management, remote operations, infrastructure, construction, and defense support services across Canada and internationally. We partner with government, Indigenous, industrial, commercial, and defense clients to deliver safe, reliable, and innovative solutions in both urban and remote environments. Our success is built on operational excellence, strong client relationships, and the expertise of our people.

Position Summary

ATCO Frontec is seeking a Junior Proposal Specialist to join the growing ATCO Facility Solutions (AFS) Services team. Reporting directly to the Project Manager, Services, this role will work closely with Project Managers, Estimators, Operations personnel, and subject matter experts to develop high-quality proposals and customer submissions for service and construction projects.

This position is ideal for an organized and detail-oriented individual who is interested in developing skills in proposal development, estimating support, project coordination, and business communications. The successful candidate will play an important role in supporting the preparation of competitive and compliant proposals that contribute to the growth of the AFS business.

Key Responsibilities

- Support the Sr. Manager, Project Manager and Estimator in the preparation of proposals, quotations, bids, and customer submissions for AFS service and construction projects.

- Assist in drafting proposal content, coordinating technical inputs, and compiling submission packages.

- Gather and organize scope, pricing, schedules, project methodologies, and supporting documentation required for proposal development.

- Coordinate with internal stakeholders to obtain project experience, staff resumes, equipment information, and technical content.

- Support estimators in assembling cost information and proposal pricing documentation.

- Assist with reviewing customer requests for proposals (RFPs), requests for quotations (RFQs), and requests for information (RFIs).

- Conduct compliance reviews to ensure customer requirements and submission instructions are met.

- Maintain proposal templates, standard content libraries, and document version control.

- Support proposal kickoff meetings, review meetings, and lessons-learned sessions.

- Track proposal schedules, milestones, and submission deadlines.

- Maintain proposal records, project files, and supporting documentation within SharePoint and other company systems.

- Assist with preparing presentation materials, client-facing documents, and project handover packages.

- Support continuous improvement initiatives related to proposal development and project delivery processes.

Qualifications

- Post-secondary education in Business, Communications, Marketing, Engineering Technology, Construction Management, or a related field.

- 1-3 years of experience in proposal coordination, project administration, estimating support, construction administration, or a related role.

- Strong written and verbal communication skills with exceptional attention to detail.

- Ability to organize multiple priorities and meet tight deadlines.

- Proficiency in Microsoft Office 365, particularly Word, Excel, PowerPoint, and SharePoint.

- Strong document formatting and editing skills.

- Ability to work collaboratively with project teams, estimators, operations personnel, and management.

- Interest in facilities services, maintenance programs, and construction project delivery.

- Experience with estimating software, Salesforce, SharePoint, or proposal management tools is considered an asset.

Preferred Attributes

- This is Full time work form office job located at Calgary office

- Strong organizational and analytical skills.

- Self-motivated with a willingness to learn and grow within a dynamic and expanding team.

- Ability to manage competing priorities in a fast-paced environment.

- Customer-focused mindset with strong problem-solving abilities.

- Interest in developing a career pathway into proposal management, estimating, project coordination, or project management.

Career Development Opportunity

This role provides an excellent opportunity to gain hands-on experience in proposal development, estimating support, and project delivery within ATCO Facility Solutions. The successful candidate will work directly with experienced Project Managers and Estimators while contributing to the continued growth of AFS services and construction operations.