Program Coordinator II, Graduate Programs

Job Title
Program Coordinator II, Graduate Programs

Agency
Prairie View A&M University

Department
School of Public and Allied Health

Proposed Minimum Salary
Commensurate

Job Location
Prairie View, Texas

Job Type
Staff

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

______________________________________________________________________________

The Program Coordinator II provides advanced administrative, operational, and programmatic support for graduate programs within the School of Public and Allied Health. Reporting to the Program Director for Graduate Programs, the Program Coordinator II coordinates day-to-day graduate program activities, student services, admissions processes, recruitment initiatives, compliance documentation, data management, reporting, and event coordination.

The position serves as a primary point of contact for prospective and current graduate students and works collaboratively with faculty, division leadership, academic advisors, enrollment management personnel, and university offices to support graduate student success, enrollment growth, accreditation readiness, program assessment, and continuous improvement initiatives. The Program Coordinator II exercises independent judgment in coordinating program operations and managing multiple priorities while ensuring compliance with university, state, and accrediting agency requirements. Based on the responsibilities defined for the Program Director, the role provides operational support across graduate program administration, recruitment, assessment, reporting, compliance, and student success functions.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

- Coordinate daily operations and administrative activities for graduate programs within the School. Serve as the primary contact for graduate student inquiries and provide information regarding admissions, enrollment, degree requirements, and university resources. Assist with graduate admissions processing, application tracking, student onboarding, and orientation activities. Coordinate degree plans, student records, graduation reviews, and academic documentation. Maintain graduate program files, databases, records, and operational documentation. Monitor workflow processes and recommend improvements to increase efficiency and effectiveness.
- Coordinate graduate recruitment events, information sessions, open houses, and outreach activities. Assist with the development and distribution of recruitment and marketing materials. Communicate with prospective students regarding admissions procedures and program requirements. Support student retention and success initiatives through proactive communication and program coordination. Assist with graduate student workshops, orientations, career development activities, and special events.
- Collect, maintain, and verify graduate program data related to enrollment, retention, graduation rates, and student outcomes. Prepare recurring and ad hoc reports for the Program Director, Dean, and University stakeholders. Assist with accreditation activities, program reviews, assessment reporting, and continuous improvement initiatives. Ensure program records and documentation comply with university, state, federal, and accreditation requirements. Support audit preparation and data validation efforts.
- Coordinate meetings, workshops, and professional development activities for graduate programs. Prepare agendas, meeting materials, correspondence, reports, and presentations. Serve as liaison between students, faculty, advisors, and university administrative offices. Assist faculty with graduate program administrative processes and documentation requirements.
- Assist in monitoring graduate program operating budgets and expenditures. Process purchasing, travel requests, reimbursements, and other administrative transactions in accordance with university policies. Maintain inventory and coordinate resources for graduate program activities.
- Participate on school and university committees as assigned. Support special projects, strategic initiatives, and accreditation efforts.
- Perform other duties as assigned by the Program Director for Graduate Programs.

Required Education and Experience :

- Bachelor’s degree
- Four years of related experience.

Required Knowledge, Skills and Abilities:

- Knowledge of word processing, spreadsheet, and database applications.
- Ability to multitask and work cooperatively with others.
- Verbal and written communication skills.

Job Posting Close Date:

- 10/06/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

- Resume or Curriculum Vitae

- Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.