Assistant Administrative Officer

Royal
Institute comprises of 5 schools (under the banner of Royal Institute
International School) and a higher education arm (Royal Institute Campus).
Royal Institute has maintained a tradition of providing quality education to
students for 50 years.
The Assistant Administration Officer is responsible for supporting the effective and efficient day-to-day administrative operations of Royal Institute. The role involves coordinating administrative activities, maintaining accurate records, supporting staff and departments, and ensuring that administrative requirements are handled in a timely and professional manner.

Key Responsibilities

- Record the daily list of
absent teachers before 7:30 a.m. and submit it, together with the relevant
relief work, to the Principal and Vice Principal to facilitate the
arrangement of relief teachers.
- Collect and organize relief
work for teachers who are on planned leave.
- Type and format class
timetables at the beginning of each academic year,format the Annual Prize
Winners List, cross-checking students’ names against the database to
ensure accuracy.
- Type and prepare students’
Leaving Certificates, official documents in Sinhala and English.
- Handle petty cash and prepare
the relevant documentation for reimbursement at the end of each month.
- Coordinate school
transportation matters.
- Photocopy worksheets, unit
tests, and other documents when the Photocopying Officer is assigned to
examination duties, including the photocopying of term-test papers at the
Central Office.
- Place monthly orders for tea
and related requirements with the Procurement Department.
- Perform other administrative
and clerical duties as assigned.

Requirements

- Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, or a related field.
- Previous experience in an administrative role, preferably within an educational institution or similar organisation.
- Minimum 1–2 years of relevant experience would be an advantage.
- Good working knowledge of MS Office applications , particularly Word and Excel.
- Good written and verbal communication skills in English.
- Ability to communicate effectively with staff, students, visitors, and external parties.
- Strong organisational and time-management skills.
- Ability to work independently as well as part of a team.