Accountant I-Program Accountant

Function(s):

General accounting and reconciliations, financial reporting and analysis, accounts payable, accounts receivable, grants compliance and Private Pay program activity.

JOB RESPONSIBILITIES:

Private Pay:

- Prepare and mail monthly consumer invoices.

- Research accounts receivable issues or questions.

- Prepare monthly reporting of consumer accounts and program review.

- Complete retrospective review of consumer accounts and adjust as needed. Process write-off           of accounts and notifications to consumer.  Process consumer refunds as needed.

- Perform data entry of member information into accounting software (BC & Wellsky), Excel, and         other systems as needed.

Grants :

- Back-up to preparation of and submission of all periodic Program Request for Funds and Financial Reporting to all Agency funding sources.

- Back-up to development, maintenance and analysis of Grant Program Carryover Schedules.

- Back-up to preparation of program budgets for Agency Grant applications.

- Back-up to maintenance of all NGAs and related Funding Source Contracts and ensure compliance with all requirements.

- Back-up to completion of all closeout actions and certification upon grant expiration and reconciliation to accounting records.

Payables:

- Review and approval of accounts payable vouchers. Review and release of payments by check or through ACH on-line banking system, web-based payment systems.

- Review credit card transactions

Receivables:

- Back-up to prepare and process MFR/RFF accounts receivable invoices and create AR in accounting software.

Fixed Assets and Vehicles:

- Back-up to the Agency’s Fixed Asset Inventory control program which includes tagging new assets, maintaining the Fixed Asset Inventory Database and depreciation schedules.

- Back-up to compliance with corporate equipment disposal policy and procedures, reconciliation of equipment purchases to the GL and periodic verification of fixed asset inventory.

- Back-up preparation and posting of monthly and annual depreciation expense – Agency & Foundation

Cash reporting:

- Back-up check/Cash receipt data entry and deposit preparation (on-site & bank deposits)

Compliance:

- Compliance with all appropriate local, state and federal regulations.

- Assist establish and maintain all Permanent Record, Accounts Receivables and Accounts Payables files in accordance with the Agency’s record retention policy.

Other Functions:

- Assist with Acute Care Transitions processing, reconciliation and other activities

- Back-up to Client Liability Clerk position as needed

- NEOCAA and other programmatic invoicing

- Back-up download and review quarterly retirement plan (401k & 457 plans) reporting and prepare

FS journal entry (457)

- Back-up reconcile Pension on a quarterly basis

- Back-up to processing of cost allocation entries. Review of all timecards, preparation of ODA Monthly Timecard Summary report, analysis of earnings against awards and recommendations for changes to Controller.

- Back-up to preparation of all program financial reports, special analyses and information reports of Agency programs; and recommendations for changes to Controller.

- Back-up preparation of Medicaid Cost Reports.

- Assist in the preparation and implementation of the annual program income monitoring of contracted providers.

- Retrieval of all requested documentation and assistance in schedule preparation for all audits, compilations, reviews and program monitoring.

Qualifications

Required:

- 3-5 years of experience in general accounting

- Computerized accounting experience

- Microsoft Office Excel, Microsoft Office Word, and Microsoft Office Outlook or equivalent

- Bachelor's Degree in Accounting, Finance or related field

Preferred:

Experience in Microsoft Business Central, fund accounting, fixed assets and purchasing