BUDGET ANALYST - 64038349

Requisition No: 884104

Agency: Department of Health

Working Title: BUDGET ANALYST - 64038349

Pay Plan: Career Service

Position Number: 64038349

Salary: $56,000.00-$66,000.00

Posting Closing Date: 10/16/2026

Total Compensation Estimator Tool

Open Competitive

Your Specific Responsibilities:

Budget (AOB) of the Florida Department of Health in Santa Rosa County (DOH-Santa Rosa). Coordinating refers to working with program managers to assist them in the management of their section AOBs. This is a sensitive position, requiring access to confidential information, financial information and dealing with finances, requiring a high level of trust. Monitoring refers to oversight to ensure revenue and expenditures are maintained within the AOB. Controlling refers to identifying, recording and initiating corrections to the AOB to maintain appropriated revenue and expenditures limits. This position requires a high degree of interaction with program managers and administrative staff as well as a detailed working familiarity with various reports, information systems and software applications. This position will act on behalf of the Public Health Services Manager during absences.

Responsible for all aspects of the budget process to include but not limited to the following: Input initial fiscal year budget data into the Financial Information Reporting System (FIRS). Validate FIRS reports for estimated revenue and allotment uploads. Regularly update estimated revenue and allotments in FLAIR and verify accuracy of updates. Prepare and distribute monthly budget reports. Analyze actual revenue and expenditures to ensure coding correlates to budgets. Consult with program managers to reconcile discrepancies, initiate corrections as needed and verify that corrective action was made. Research and provide financial analysis/reports as needed to support program manager inquiries.

Make budget recommendations or take corrective action within delegated authority to maintain up-to-date and reasonable budget projections. Prepare in-depth financial analysis of expenditures to determine spending trends. Use analysis to determine current financial needs and project future budget needs. Maintain and disseminate up-to-date lists of budget related accounting codes. Analyze budgets monthly and report variances/issues to Public Health Services Manager. Assist Public Health Services Manager with preparations for Budget Meetings.

Responsible for the Other Cost Accumulator (OCA) cash balance report daily in FIRS ensuring cash balances are 100 % compliant with Department of Health (DOH) central office requirements. Verify payables are not posted against closed OCAs. Make adjustments as necessary. Updates OCAs and expansion options in Florida Accounting Information Resource (FLAIR) on a monthly basis. Complete the monthly reconciliation of revenue and expenditures between Comptroller’s records and State Accounting System. Will serve as Key Interpret State Accounting System reports, analyze the data, and utilize data to make financial and budgetary reports available to the Administrator, Public Health Service Manager and Department Heads. Monitor financial transactions. Responsible for making sure all Health Department financial transactions to record revenue, expense, refunds, journal transfer, and budget allocations are properly entered in the State Accounting System. Utilize available reports from State Accounting System, FIS and FIRS.

Prepare DT Payroll, Service Time Summary, and Cost Per Service reports and deliver them to Senior Leadership for review and decision‑making. Prepare financial reports as needed for Department, utilizing available state resources. Responsible for assuring adequate categorical spending authority is maintained. Makes detailed analyses based on historical data and current trends of budget requests submitted by various divisions and prepares reports of such analyses and critiques. Reviews and recommends procedural changes in the preparation of operating budgets and subsequent budget implementation. Advise management on process improvements and cost saving measures. Analyze, review, and maintain Financial & Information Reporting System (FIRS) reports and spending plan by updating budget allotments monthly. Monitor FIRS monthly projected revenues and expenditures to actual monthly revenues and expenditures to ensure compliance with CHD standards. Complete and verify accuracy of the electronic payment (e-payment) report. Submit the reporting form to the state central office for review and forwarding to the state Chief Financial Officer.

Maintain accuracy of and perform monthly reconciliation of the CHD’s clearing fund. Verify and release all wire transfers from the CHD clearing fund to the state account. Enter wire information into the state Cash Management System (CMS) and complete appropriate cash deposit entries into FLAIR. Review and update the collocated matrix to ensure accurate square footage and FTE costs are charged properly to all appropriate programs. Meet with program managers to ensure all spaces are properly accounted for, for accurate sq. ft. calculations and that all employees are accounted for, for proper FTE calculations. Review HR tickets for budgetary accuracy and enter/update appropriate information into the FIRS budget module. Perform thorough annual review of the EO List for accuracy. As necessary, submit requests to the central office for the addition, deletion, or updating of any EO/OCA’s. As new funding sources are established/granted, review source requirements and assign the source OCA/EO to the CHD org code that corresponds with source requirements. Submit assignment to the central office for inclusion and activation into FLAIR. If necessary, establish new L4 org code and submit new L4 to FIRS for budget module activation.

Responsible for various reconciliations and reviews to include but not limited to the following: Monthly mange the FLAIR reconciliation to appropriation ledgers within established timeframe. Initiate/process necessary transactions to reconcile. Outstanding Encumbrances, Pharmacy Audit, Year End Financial Statements, Single Federal Awards submission, Payroll Check Log. Performs other duties as necessary and participates in training and development opportunities to support the Agency’s vision and mission. Serve as one of the department’s contract managers, completing the agency’s Basic Contract Management training in TRAIN. Ensure all contracts and agreements are compliant and properly authorized for payment. Serve as backup to the Accountant III and Fiscal Assistant II, providing support with financial, accounting, and administrative functions as needed.

Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Judgment and Decision Making: Weighing the relative costs and benefits of a potential action.

Management of Financial Resources: Determining how money will be spent to get the work done, and accounting for these expenditures.

Service Orientation: Actively looking for ways to help people.

Social Perceptiveness: Being aware of others' reactions and understanding why they react the way they do.

Coordination: Adjusting actions in relation to others' actions.

Speaking: Talking to others to effectively convey information.

Writing: Communicating effectively with others in writing as indicated by the needs of the audience.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Listening to what other people are saying and asking questions as appropriate.

Information Gathering: Knowing how to find information and identifying essential information.

Time Management: Managing one's own time and the time of others.

Critical Thinking: Using logic and analysis to identify the strengths and weaknesses of different approaches.

Identifying Downstream Consequences: Determining the long-term outcomes of a change in operations.

Implementation Planning: Developing approaches for implementing an idea.

Identification of Key Causes: Identifying the things that must be changed to achieve a goal.

Visioning: Developing an image of how a system should work under ideal conditions.

Personnel and Human Resources: Knowledge of policies and practices involved in personnel/human resource functions.

Mathematics Knowledge of numbers, their operations, and interrelationships.

English Language: Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services, including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques.

Knowledge of computer software including applications.

Knowledge of FLAIR, MFMP, Outlook, Excel, Word, and PowerPoint

Knowledge accounting principles, procedures, and practices.

Knowledge of accounting principles, practices, and procedures.

Knowledge of the methods of data collection.

Knowledge of Contract Management

Knowledge of invoice processing for payment

Knowledge of revenue and budget management and finance and accounting

Ability to prepare and maintain a variety of accounting records.

Ability to analyze and interpret accounting data.

Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.

Ability to plan, organize, and coordinate work assignments.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships with others.

Ability to work independently.

Ability to utilize problem-solving techniques.

Ability to use automated accounting systems, personal computers, and general office equipment.

Ability to apply guidelines, policies, and procedures.

Ability to handle multiple priorities at once with little to no supervision.

Ability to train and motivate others.

Ability to maintain confidentiality (HIPAA regulations on privacy and security)

Ability to work under pressure and adjust to a diverse working environment.

Ability to ensure timely completion of activities.

Qualifications:

Valid driver's license

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

5505 Stewart Street

Milton, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

- Annual and Sick Leave benefits;

- Nine paid holidays and one Personal Holiday each year;

- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

- Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com );

- Flexible Spending Accounts;

- Tuition waivers;

- And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.