Recruitment Operations Specialist (University Relations & Digital Talent Attraction)

Job Requirements

Love Recruiting, Campus Energy, and Big Events? Come Build the Future Workforce with Us!

If you thrive on creativity, organization, and connecting with people, this role is for you. Spartanburg Regional Healthcare System is hiring a Recruitment Operations Specialist to support both University Relations and Digital Talent Attraction to help power our talent pipeline through exciting campus partnerships, high energy events, and innovative (creative) recruitment campaigns (email, text, and social media).

About Spartanburg Regional Healthcare System

Spartanburg Regional Healthcare System is a nationally recognized, community focused health system serving Upstate South Carolina and surrounding communities. With hospitals, outpatient facilities, and one of the largest healthcare workforces in the region, we are deeply committed to caring for our patients and investing in the people who care for them.

Our recruitment team plays a critical role in shaping the future of healthcare at Spartanburg Regional by attracting top talent, building strong academic partnerships, and delivering unforgettable candidate experiences.

The Recruitment Operations Specialist plays a key role in supporting early career recruitment initiatives through campus engagement, event coordination, and talent attraction strategies. This position is responsible for building and maintaining partnerships with colleges, universities, student organizations, and professional associations to strengthen talent pipelines and expand the organization's early career recruiting presence.

In addition to managing campus recruitment activities, this role drives digital talent attraction and online engagement efforts, helping to promote the organization's employer brand across academic, professional, and social networking platforms. The specialist coordinates recruiting events from planning through execution, ensuring a positive experience for candidates, hiring teams, and external partners.

The position also oversees critical operational functions, including vendor management, invoicing, contract coordination, recruitment marketing materials, and promotional item sourcing. Through strong organizational skills, attention to detail, and effective communication, the Recruitment Operations Specialist enhances candidate engagement, supports strategic recruitment objectives, and contributes to the organization's overall talent acquisition success.

Position Overview

The Recruitment Operations Specialist plays a vital role in supporting recruitment operations while leading university relations, event logistics, and digital engagement. This role blends strategy, creativity, and execution to ensure recruiting events run smoothly and candidates feel excited about joining Spartanburg Regional.

You will collaborate closely with recruiters, leaders, colleges, and community partners while managing logistics, data, content, and campaign execution. If you enjoy wearing many hats and seeing your work come to life at events and online, this role offers endless variety and impact.

Work Schedule: M-F, 8 am - 5 pm; with additional hours as required to support events and participate in on‑call rotations.

What You Will Do

Collegiate & Community Outreach

- Create event calendar each semester.
- Serve as the digital and in-person liaison with university career centers and student organizations.
- Maintain relationships with deans, instructors, and clinical coordinators to strengthen talent pipelines.
- Attend Events as necessary
- Plan and schedule staffing for all visits, conventions, and networking event.
- Coordinate food orders, swag preparations, and packing instructions.
- Track all activities for reporting.

Event Logistics & Planning

- Research and secure venues for recruiting events, career fairs, and networking sessions.
- Coordinate logistics, schedules, and staffing for events.
- Coordinate with cross-functional teams to ensure successful event delivery.
- Host and represent the company at events to engage prospective candidates.
- Create digital promotional materials for pre-event and post-event communications.
- Track all activities for events reporting.

Swag & Materials Management

- Source branded merchandise and promotional items for events and candidate engagement.
- Manage inventory and ensure timely delivery of materials.
- Track all orders and secure all SWAG for inventory control and reporting.

Financial Administrative Support

- Process invoices and manage vendor payments.
- Track budgets for events and recruiting activities.

Social Media

- Create and maintain social media calendar.
- Collaborate with external teams to create engaging content for all social platforms.
- Coordinate filming, editing, posting, and monitor all engagement.
- Create the digital collateral for all events and highlight company culture to attract talent.
- On-call social media rotation with the team to respond to all after-hours engagement.
- Track all activities for events reporting.

Digital Engagement & Content Creation

- Develop and execute digital content across multiple platforms to attract nursing students, clinical candidates, and healthcare professionals.
- Review and refine digital content for clarity, accuracy, and tone, ensuring alignment with system goals and recruitment initiatives.
- Monitor engagement trends and adjust digital strategies to maximize reach and candidate interest.
- Publish digital content for diverse healthcare markets while maintaining brand standards, regulatory compliance, and market-specific messaging
- Use CMS design techniques for containers, widgets, and global templates to enhance/edit career site content and digital candidate experiences.

Recruitment Campaigns & Strategy

- Plan and coordinate multi-channel recruitment campaigns for hiring events, in house events, open houses, and system-wide talent initiatives.
- Build two-month campaign timelines including email drip series, text communications, and digital content rollouts.
- Collaborate with the recruitment team to align messaging with system priorities, branding, and workforce needs.

Operations & Systems Support

- Utilize ATS platforms, lead databases, and internal systems to track candidate pipelines and support recruiter workflows.
- Organize RSVPs, event lists, candidate lists, candidate databases, communications, and digital follow-ups for all recruitment initiatives.
- Provide operational support to the recruitment office, ensuring seamless candidates experience (CX), recruitment experience (RX), and manager experience (MX).

Why Join Us

- Be the face of Spartanburg Regional at campuses and events
- Work in a fast-paced, creative, and collaborative environment
- Make a direct impact on how future healthcare professionals discover their careers
- Grow your skills across recruiting, events, marketing, and data
- Be part of a mission driven organization that truly values people

Apply today and help us create unforgettable recruiting experiences at Spartanburg Regional Healthcare System.

Work Experience

Education

- Bachelor's Degree or equivalent combination of education/related experience is required. Bachelor's Degree preferred.

Experience

- Minimum five (5) years recruitment/sourcing experience is required
- Two (2) years of University Relations and/or Digital Marketing experience required
- Proven experience developing data-driven recruitment marketing campaigns across paid, organic, and social channels to attract qualified talent and improve candidate engagement.
- Experience leveraging ATS, CRM, and Boolean sourcing methodologies to build digital marketing strategies for a recruitment department.
- Experience with Microsoft 365 solutions, including Power Automate workflow automation to enhance productivity is highly desired.
- Experience with SharePoint environments to design landing pages that enhance collaboration, information sharing, and operational effectiveness for the organization.