Family Assistant/Household Manager

Job Title: Family Assistant/Household Manager

Location: Half Moon Bay, California 94019

Employment Type: Part-time, approximately 20–25 hours per week.

Proposed Start Date: ASAP

Compensation: 40-45 per hour, based on experience.

Proposed Schedule: 2-3 days per week between Mon-Fri (exact days flexible) approximately 12-6. Saturdays approximately 10-1. Occasional Sundays. Additional flexibility appreciated for occasional date nights or weekend events.

Familiarity with the Half Moon Bay area and/or living on the coastside a plus

Bilingual in Spanish and English a plus

Requirements

- Valid driver’s license and reliable personal transportation
- Experienced, confident driver who is comfortable navigating highways and busy roads.
- Comfortable working in a home with small dogs and assisting with routine pet care.
- Ability to lift and carry household items, move equipment, manage large trash bins, and complete other physical tasks associated with the role.
- Willingness to work consistent Saturdays and provide occasional evening, overnight, weekend, or travel support with advance notice.

About Our Family

We are a warm, active family with two elementary school-aged children and a full weekly rhythm of school, activities, appointments, work, pets, and time together. We enjoy welcoming friends and family into our home and value an environment that feels comfortable, organized, and easy to live in.

One parent works outside the home several days each week, while the other is more present in the daily household routine. Scheduling and planning are shared responsibilities, and this role will communicate and collaborate equally with both parents. We are looking for someone who will learn our patterns, understand how our household operates, and help keep everyone informed without needing constant direction.

Our children have distinct personalities. We want someone who can connect genuinely with both children as people and really get to know them. We are looking for someone who, over time, will become a trusted, familiar presence in their lives.

Our ideal Family Assistant will bring constant steadiness and initiative to a busy household. By managing transportation, household details, appointments, errands, vendors, and childcare, this person will help create more space for family connection, travel, and time together.

Who You Are / What We’re Looking For

You are a grounded, highly capable, and experienced Family Assistant/ House Manager who enjoys supporting both a family and the systems that keep a household running smoothly. You have strong executive functioning skills and naturally notice what needs attention. Rather than waiting to be given a list, you assess priorities, take initiative, and communicate your plan.

You are a quick learner who recognizes patterns and processes and applies what you learn. Once you understand the family’s regular availability, preferred routines, or household standards, you are ready to hit the ground running without repetitive instructions.

You are an open, proactive communicator who is equally comfortable coordinating with both parents. You raise concerns promptly, share useful updates, and ask thoughtful questions when necessary. At the same time, you are independent and do not require constant interaction or reassurance. During quieter moments, you can identify a productive task, plan ahead, or work comfortably on your own.

You are calm, trustworthy, flexible, and a confident balancing household manager. You can shift from coordinating a vendor or organizing a pantry to transporting children, caring for pets, or handling an unexpected need. You bring common sense, professionalism, warmth, and a genuine desire to make daily life easier for the household.

Key qualities include:

- Proactive, intuitive, and self-starting
- Strong executive functioning and organizational skills
- Warm, calm, and engaging with children
- Emotionally intelligent and attentive to different personalities
- Clear, outward, and proactive communicator
- Comfortable collaborating equally with both parents
- Able to work independently without frequent direction
- Flexible and adaptable as schedules and priorities change
- Professional, discreet, and respectful of family dynamics
- Physically capable and willing to assist with hands-on household tasks
- Comfortable with pets and an active home environment
- Interested in building a trusted, long-term relationship with a family

Key Responsibilities

Household Management & Organization

- Build, organize, and actively maintain the central household Skylight calendar
- Execute daily resets and tidy common living areas (dishes, surface wiping, light vacuuming, blanket tidying)
- Prepare the home for cleaners, coordinate and supervise cleaners work and maintain household tidiness between visits
- Coordinate yard groundskeeping services, including identifying items that need to be addressed and supervising work; maintain yard tidiness between visits
- Coordinate and manage seasonal home updates (decor swaps for holidays, clothing/gear rotations)
- Take full ownership of donation management: sort, box, and execute routine donation drop-offs
- Coordinate preparation, staging, and cleanup assistance for family entertaining (2–3 gatherings per semester)
- Support family packing and unpacking for vacations and weekend trips
- Handle basic home maintenance tasks (monitoring air purifiers/humidifiers, changing lightbulbs and detector batteries)

Inventory Management & Errands

- Monitor and restock pantry goods, refrigerator essentials, toiletries, and cleaning supplies
- Manage running household shopping lists across Costco, Target, Amazon, and local markets
- Coordinate household orders, routine subscriptions, and delivery tracking
- Take ownership of errand runs, especially routine returns, UPS drop-offs, dry cleaning, and gift shopping
- Break down shipping boxes and recycle

Meal Planning & Preparation

- Lead regular grocery shopping and ingredient sourcing with a focus on fresh, high-quality foods
- Assist with produce prep, fruit washing/chopping, and assembling healthy after-school snacks
- Accommodate children's dietary preferences with simple, nutritious options
- Maintain an organized, clean, and well-reset kitchen space after prep and snacks

Laundry & Linen Care

- Take ownership of folding and putting away all family laundry (fold and organize)
- Coordinate weekly linen and towel rotations
- Maintain clean, fully stocked, and organized laundry areas

Pet Care

- Support daily routine care and feeding for two small dogs
- Coordinate vet appointments, grooming schedules, and daycare transit as needed
- Pet-sit and/or coordinate care for dogs when family is out of town
- Perform routine backyard tidying and pet waste cleanup as needed
- Maintain inventory of pet food, treats, and grooming supplies

Vehicle Management

- Coordinate routine maintenance, dealer service visits, recall appointments, and mobile detailing

Vendor & Property Oversight

- Serve as primary on-site POC for household service providers, contractors, and landscapers
- Assist with sourcing, vetting, interviewing and managing housekeepers and groundkeepers
- Coordinate contractor access, obtain service estimates, and ensure family has advance notice of scheduled work
- Assist with light coordination, vendor scheduling, and site access for upcoming downtown business property

Family Support & Child Assistance

- Manage scheduled school pick-ups (coordinating differing dismissal times) and after-school activity transit
- Provide routine round-trip transportation to child activities (including Saturday morning runs)
- Provide structured homework supervision and encouragement
- Provide occasional backup supervision, date night coverage, or weekend activity support
- Provide scheduled overnight home and childcare coverage during parental travel or out-of-town family visits

Deep Cleaning & Special Projects

- Direct or execute targeted monthly deep cleans (refrigerator reset, oven maintenance, baseboards)
- Refresh and organize high-traffic transition spaces (mudroom, entryway, garage storage)
- Lead dedicated organizational projects (pantry, toy bins, sports gear, linen closets) in collaboration with children

How to Apply

Please submit:

- A brief introduction about yourself and why you are interested in this role
- Your updated resume highlighting relevant household management, family assistant, or executive administrative experience
- At least two professional references

Please note this role requires a background check and a clean motor vehicle driving record.

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