Administrative Support Assistant 1

Join the City of Chattanooga Team

Chattanooga , a vibrant and growing community of over 190,000 residents within a metropolitan area of nearly 600,000 is known as the "Scenic City" for a reason. Nestled along the Tennessee River and surrounded by the foothills of the Appalachian Mountains, we are a hub of outdoor adventure and innovation. Home to the University of Tennessee at Chattanooga (UTC) and Chattanooga State Community College , our city blends a rich industrial history with a tech-forward future—famously powered by the nation’s first community-wide "Gig" fiber-optic network.​ The City of Chattanooga was also recently designated as a "National Park City,” the first of its kind in the United States.

Our Organization

As a City, we are powered by a dedicated workforce of approximately ​ 2,600 employees committed to excellence in public service and making Chattanooga the best community in the country. Our team ensures our city thrives through a wide range of municipal services, including:

- Public Safety: Chattanooga Police and Fire Departments.
- Infrastructure & Utilities: Public Works, Waste Resources, and specialized Stormwater management.
- Quality of Life: Award-winning Parks and Outdoors and Community Development systems and the Chattanooga Public Library.
- Transportation: The Chattanooga Metropolitan Airport (CHA) and citywide transit and pedestrian friendly initiatives.
- Innovation: Leading-edge smart-city programs with a commitment to cutting edge workforce development policies to ensure all our residents can get ahead.

Why Choose Chattanooga?

The City of Chattanooga’s workforce is the heartbeat of our community. We don't just offer jobs; we offer careers with purpose: making Chattanooga the best city in America. We are committed to being the premier employer of choice in Southeast Tennessee by providing:

- Competitive Compensation: Robust pay scales that reflect our commitment to our staff.
- Work-Life Balance: Generous paid time off and flexible scheduling where possible.
- Exceptional Wellness: Comprehensive health benefits and wellness programs designed for you and your family that deliver savings to you beyond your paycheck, featuring a centralized health clinic and pharmacy for all City employees. .
- Growth: A focus on professional development and upward mobility within the organization.
- ​The Great Outdoors: Your Backyard Playground: Chattanooga isn't just near nature, it's immersed in it. As one of the most biodiverse cities in North America, the "Scenic City" offers an ecological richness that few places on earth can claim. Whether you are an
- adrenaline junkie or a weekend wanderer, world-class adventure is always less than an hour away.
- ​Vertical Adventures: Scale legendary sandstone cliffs in what is widely considered the premier rock climbing hub of the Southeast.
- Water & Rapids: From the high-octane whitewater kayaking of the Ocoee River to world-class bass fishing and peaceful paddling on the Tennessee River.
- Trails for Miles: Explore a massive network of mountain biking and hiking trails that wind through lush ridges, hidden waterfalls, and deep river gorges.

In Chattanooga, "work-life balance" means you can finish your shift and be at a trailhead or on the water before the sun sets.

Our mission is to work together to build a safe, vibrant, and sustainable city for all Chattanoogans. To do that, it takes a team of skilled and passionate individuals. So, if you’d like to call Chattanooga home – or maybe you already do! – and want to further your career through meaningful work that makes a true impact where you live, we’d love to talk to you.

Salary: $16.72 - $20.20 Hourly (Appointed)

Work Hours: Monday – Friday, 8:00 A.M. – 4:30 P.M. (EST)
*Hours may vary due to work assignments or projects.*

Work Location: City Hall, 101 East 11th Street

FLSA Status: This is a Non-Exempt position.

Department: Executive Branch (Mayor's Office)

*** This is an Appointed Position When Working in the Executive Branch. ***

CLASSIFICATION SUMMARY:
Incumbents in this classification are responsible for providing routine clerical duties, including answering telephones, greeting and assisting visitors, filing, performing data entry, and distributing mail. Duties include scheduling conference rooms for department meetings and City events; ordering and maintaining inventory of department supplies; receiving and generating service requests and dispatching crews; and reporting building maintenance issues. Work requires close supervision (although most tasks are so routine that little supervision is required).

SERIES LEVEL:
The Administrative Support Assistant 1 is the first level of a four-level administrative support series.

*** This is an Appointed Position When Working in the Executive Branch. ***

ESSENTIAL FUNCTIONS:

(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)

Perform various routine clerical duties utilizing standard office equipment to include screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; performing data entry; faxing documents; typing; requisitioning supplies and word processing.

Respond to requests for information from the general public; answer routine questions; direct callers to appropriate internal departments and/or external organizations. Enters information into applicable databases and/or other computerized systems to collect and maintain records and information in assigned areas of responsibility. Files documents alphabetically, numerically, or by other prescribed methods.

Receives, sorts, files, and/or distributes a variety of correspondence, reservations, invoices, fees, work orders, reports, service requests, materials, deliveries, mail and/or other applicable items. Schedules conference rooms and/or other related facilities for department meetings and City events.

Monitor and restock office supplies and materials; initiate the replenishment of applicable inventory and supplies.

Assist with coordinating department activities such as tracking work and change orders, reporting building maintenance issues, dispatching crews to areas requiring service, relaying communications, researching and locating standard or routine information, and providing related support.

Participate in special projects and/or other activities in support of efficient and effective department operations.

Must meet regular attendance requirements.

Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens.

Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

Performs other duties as assigned.

DEPARTMENT SPECIFIC DUTIES (if any):
None

MINIMUM QUALIFICATIONS:
High School Diploma or GED and six (6) months of related office support experience; or any combination of equivalent experience and education.

LICENSING AND CERTIFICATIONS:
Valid Driver’s License

KNOWLEDGE AND SKILLS:
Knowledge of customer service principles; modern office procedures, methods and equipment; basic report preparation techniques; record keeping principles; keyboarding techniques and filing principles and practices. Skill in using computers and related software applications; providing customer service; filing; keyboarding; using modern office equipment; preparing and proofreading a variety of routine reports and/or documents; maintaining records and files; and communication and interpersonal skills as applied to interaction with coworkers, supervisor, and the general public, sufficient to exchange or convey information, and to receive work direction.

PHYSICAL DEMANDS:
Positions in this class typically require fingering, grasping, talking, hearing, seeing, and repetitive motions.

WORK ENVIRONMENT:
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

SPECIAL REQUIREMENTS:
Safety Sensitive: NO
Child Sensitive: NO
Dept of Transportation (CDL): NO

SUPPLEMENTAL INFORMATION:
This position requires pre-employment screening(s) that include: background check.

The City of Chattanooga, Tennessee, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.

KNV 9/23/2026

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