DOT-Fleet Compliance Representative

Job Summary: The DOT/Fleet Compliance Representative is responsible for the management of documentation, record keeping, training program content, vehicle accident investigation and ensuring HOLT’s compliance to Federal Motor Carrier Safety Administration (FMCSA) regulations.

The incumbent in this position is expected to model the following practices on a daily basis:
- Demonstrate alignment with the company's mission and core business values;
- Collaborate with key internal/external resources;
- Participate in ongoing self-development.

Essential Functions

- Maintains employee’s driver qualification files per DOT guidelines such as; ensuring employees’ driver license/CDL, medical cards, drug history, MVR, crash information, Hour-Of-Service, and vehicle maintenance information are properly documented file in accordance to standards
- Responsible for conducting and managing of vehicle incidents investigations, performing root cause analysis and reporting results to appropriate source and provide guidance to supervisory staff
- Ensures that we operate in full accordance with the FMCSR and stays current with changes; provides updates on such
- Ensures that our CSA scores and associated BASIC information is accurate; offers recommendations and action plan based on data and trends or inaccuracies
- Reviews and tracks DOT inspections - maintaining roadside inspection files and conduct audits of reports; maintain local/state/federal required documentation for DOT inspection and driver records to per regulatory requirement
- Maintains a vehicle accident register to comply with Federal, State, and/or Company procedures
- Performs desk-top audit of 3rd party trucking companies, evaluates drivers, using data to develop trends; audits records, audits drivers against policy and procedures
- Provides training to supervisors and drivers, review Learning Management System training content; develop training modules and facilitating onsite training to technicians, drivers, and managers on a variety of driving compliance topics
- Facilitates vehicle inspection training sessions to supervisors, managers, and regional safety supervisor on vehicle inspection procedures and requirements, and audit inspections performed
- Performs data analysis on accident and violation information (e.g. HOS, Overspeeds, Inspections, etc.) focus areas for remediation and prevention
- Provides on-site inspections of Commercial Motor Vehicle equipment to align with Federal and/or State requirements
- Reviews and reports on audit results, writes safety regulation procedures, updates programs, and track hazard corrective actions to completion
- Serves as a resource to review and offer input and approval on driver applicants relative to their past employment and driving record
- Leads efforts to ensure driver safety performance through the use of our onboard computer system and associated monitoring systems
- Represents organization to external stakeholders such as customers or regulatory agencies, support customer audits, legal proceedings and/or depositions
- Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
- Requires regular and punctual employee attendance
- Performs other duties as assigned

Knowledge, Skills, and Abilities

- Strong working knowledge of 49 CFR, State and Federal motor carrier safety regulations
- DOT compliance management is required
- Strong computer skills in MS Office including data manipulation and presentation techniques
- Track and record of reducing site incident rates and communicate safety awareness
- Strong communication skills both verbal and written
- Ability to multitask in an environment of changing priorities
- Training module generation that aligns with policy and procedure; training facilitation skills to keep internal customers engaged
- Proven self-starter with a track record of managing multiple complex tasks with the ability to work across multiple functional areas internally and externally
- Excellent problem-solving and critical-thinking skills and an ability to identify problems, design and articulate solutions, and implement change
- Strong customer service skills; prefer experience in service oriented industry such as outsourced service providers or construction companies
- Ability to analyze the root cause during incident investigations (FMEA, Taproot, 5 Why’s) and provide professional report out

Requirements

Education and Experience:
- High school diploma or equivalent with additional specialized/technical training or some college
- A minimum of five to ten years of DOT or FMSCA Compliance experience
- FMSCA Certified Vehicle Inspector, FMSCA Certified Safety Investigator or Safety Auditor, NTC FMSCA Instructor Certification preferred
Supervisory Responsibilities:
- None
Travel:
- Travel up to 35% with some overnight stay, but not limited to twice per month depending upon region
- Valid driver’s license required
- A commercial driver’s license preferred
Physical Requirements:
- To perform this job successfully, an individual must be able to perform each job duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform job duties and responsibilities
- Must be able to move objects, and use abdominal and lower back muscles to provide support over time without fatigue
- Frequently moves materials or equipment weighing up to 30 lb
- Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina
- Ascends/descends with gradual or continuous progress by oneself, using both hands and feet and climbs up and down ladders
- Be able to maneuver safely and work underneath equipment
- Routinely reacts to visual, auditory, and other signals, including alarms and instructions, and is required to visually inspect work
Work Environment:
- Regularly works indoors and outdoors around moving mechanical parts and equipment
- Exposed to weather extremes when working outside in conditions that include inclement weather, heat, cold, and humidity
- Noise level may be loud at times
- Exposure to small quantities of chemicals, steam, and high-pressure water, high speed rotating equipment, and contaminants
Disclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.