About this role
The Nursing Department Administrative Assistant works with the Chief Nursing Officer (CNO) to ensure smooth operation of the Nursing Department.
Key Responsibilities:
- Act as department liaison to ensure smooth communication between the office of the CNO, units, and all other departments throughout the hospital.
- Collaborate with the Director of Quality to develop QI reports and forms to meet requirements from regulatory agencies.
- Answering phones, taking and forwarding messages.
- Process payroll electronically every two weeks for all staff in the department.
- Order monthly stationary supplies and maintain inventory.
- Prepare documents as requested to respond to information requests or correspondence for Nursing Department (internal and external).
- Track employee injury reports and send to HR when completed.
- Works with Director of Quality to review for compliance of all Department of Mental Health (DMH) restraint/seclusion forms.
- Responsible for daily mail distribution within the department including outgoing and incoming mail.
- Monitor emergency bag content and ensure new bag is ready when needed.
- Monitor vital sign equipment for the units. Order and provide new supplies as needed.
- Perform all tasks in a professional manner.
- Assist in meeting invites or other administrative tasks, as assigned.
- Other duties as requested by Supervisor.
Qualifications:
- High School Diploma required. Higher degree preferred.
- Prior administrative experience
- Excellent computer typing, editing and organizational skills. Knowledgeable in all general office procedures.
- Command of basic English including spelling, grammar, and creative writing skills.
- Demonstrated ability to be tactful and diplomatic.
- Takes initiative and follows detailed directives with accuracy.
- Can ensure confidentiality.
- Must be able to sit for up to 8 hours.
- Must be able to see and speak clearly.
- Must be able to use a computer, telephone, copy machine, etc.
- Must be able to walk up and down stairs.