Administrative Coordinator II

Job Title
Administrative Coordinator II

Agency
Texas A&M University

Department
Technology Services - Strategic Alliances & Partners

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description

A Glimpse of the job:

The Administrative Coordinator II coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential Duties/Tasks:

Administrative Support

- Assists staff with sharing and storage of essential team documents.
- Maintain office supplies and equipment.
- Apply, interpret, and communicate university policies and procedures.
- Attends meetings or committees on behalf of supervisor.
- May coordinate travel arrangements and prepares itineraries.
- Plans and coordinates meetings, seminars, and other special events.
- Coordinates the maintenance of office supplies and equipment.
- Makes recommendations for process improvements, administrative changes, office enhancements or new initiatives.

Office Management

- Provide administrative support to the Athletics IT staff.
- Serve as one of the first line of contact for staff seeking help, managing inquiries via phone, text, and office-wide email accounts.
- Maintain open communication lines between office staff, student employees, customers and other University offices.

Communications

- Composes correspondence and assists in the preparation of reports, publications, and presentations, including editing and proofreading.
- Assists with incident response and notifications.

Liaison

- Serves as liaison to campus offices regarding telecommunications, equipment inventory, invoices, etc.
- Serves as contact person and liaison with building manager regarding any office repairs, security, and other facility/space concerns.
- Attends meetings or committees on behalf of supervisor.
- Screens and refer questions from parents, students, and other visitors, making referrals to university offices as needed.

Supervision

- Provide training and direct supervision of student workers when direct supervisors are not present.
- Assists with maintenance of event schedules and staffing.

Compliance

- Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations.
- Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate.
- Maintains awareness of and supports the initiatives of the Athletics Department.

Other Duties

- Performs other duties as assigned.

What you need to know

Salary Range: $47,500 - $51,000* annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Other Factors: This role is onsite in College Station, TX

Required Education and Experience

- Bachelor’s degree or equivalent combination of education and experience
- Three years of experience in office administration.

Preferred Qualifications:

- Experience applying strong interpersonal skills in team-based and customer-facing environments

*Compensation is based on the analyses of the above qualifications during the recruitment process.

Required Special Knowledge, Skills, and Abilities:

- Working knowledge of spreadsheet, presentation, and word processing software programs.
- Ability to plan and organize effectively.
- Ability to multi-task and work cooperatively with others.
- Excellent verbal and written communication skills
- Strong interpersonal skills and ability to work collaboratively
- Ability to work collaboratively

Other Requirements and Factors:

- This role may require working outside of standard office hours, including evenings, weekends, and holidays, to support the demands of technology services and ensure the seamless operation of essential systems.
- This position is security sensitive.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.