About this role
FlexStaff is seeking a highly organized Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion.
- Full-time, permanent position
- Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)
- Location: Washington, DC
Responsibilities
- Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
- Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
- Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
- Communicate professionally with senior internal and external stakeholders
- Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
- Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
- Capture meeting notes, action items, owners, and deadlines as needed
- Process expense reports, invoices, and other routine administrative documents
- Maintain accurate contact lists, stakeholder records, and internal databases
- Provide general administrative and operational support, including special projects as needed
Qualifications
- Bachelor’s degree preferred, with 3+ years of executive or administrative support experience
- Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
- Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
- Exceptional attention to detail and commitment to producing accurate, polished work
- Strong written and verbal communication skills
- Excellent organizational, time-management, and follow-through skills
- Ability to work independently, exercise sound judgment, and handle confidential information discreetly
- Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams
- Concur and ProTech experience preferred
Benefits
- Medical, Dental, Vision Insurance Plans
- Life and AD&D Insurance
- Short-Term and Long-Term Disability Insurance
- 401(k) with employer contribution
- Generous paid time off and holidays
- Eligible to work remotely (up to 2 days per week)
- Mobile Subsidy
- Commuter Subsidy
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).