Administrative Assistant/Marketing Specialist - Air Care

Job Location
CINCINNATI GENERAL OFFICES

Job Description

P&G is the largest consumer packaged goods company in the world. We have operations in over 75 countries, with 65 trusted brands that improve lives for 5 billion consumers worldwide. This brings many advantages, including the opportunity for our employees to enjoy a diverse and rewarding lifelong career filled with new and exciting challenges.

The Opportunity:

We believe great ideas emerge from the creative connections that happen between our talented employees and we encourage diverse, multi-functional teams to work together to generate new ideas to address challenges we face.

Do you have experience managing the administrative needs for senior leadership (including calendar management, travel, large event coordination, and team budgets)?  If so, our Air Care team is looking for a candidate with a consistent track record in this area to join us as an Administrative Assistant/Marketing Specialist at our Cincinnati, OH office.

Primary Administrative Assistant Responsibilities:

- Provide administrative support to business leaders, including calendar management, travel arrangements, and expense reporting.
- Organize logistics of complex meetings/seminars and trainings.
- Responsible for supporting team building activities (awards, celebrations, etc).
- Order supplies and services for the team using Coupa. Follow up on payment of invoices.
- Update organization charts and populate scorecards.
- Coordinate and schedule meetings and ensure all vital resources are available.
- Prepare and edit correspondence, reports, and presentations.
- Manage incoming and outgoing communications.
- Coordinate and prioritize company events and functions.
- Well-versed in technical office tools and software applications.
- Maintain a high level of integrity and confidentiality at all times.
- Supports the business by proactively handling projects and enabling other team members to do their jobs.

Secondary Marketing Specialist Responsibilities:

- Support additional areas of responsibility, including tracking and monitoring team budgets, Flagging over / under-spending to management, Artwork SPOC, etc.

- Serve as Total category artwork execution SPOC by managing the artwork process for total category, including purchase orders, agency partner relationship & project timelines.
- Act as Vendor Management Process Owner for MSA expenses, handling goods receipt, confirming proof of performance, and when necessary, initiating the purchase order process to enable projects, and owning all fringe and sampling orders for the category.

The Ideal Candidate

- Has experience handling budgets and is highly organized with strong attention to detail.
- Can work cross-functionally and with multiple stakeholders.
- Can handle multiple projects at once and is process oriented.
- Will be passionate about driving operational discipline within our Brand team.
- Is capable of onboarding to several different standardized processes and becoming the go-to person within the organization for others that are less familiar or need support.
- Acts as an owner: Take ownership of the processes and help ensure that we remain stewardship compliant.

Job Qualifications

Required Qualifications

- HS Diploma or higher degree.
- Proficient in Microsoft Word, Outlook, and PowerPoint; Outstanding in Excel
- Experience with budget management (setting up and maintaining offline standardized trackers).
- Familiarity with Vendor Management processes & systems (Coupa Purchase Order creation, Goods Receipt Management).
- Ability to work a minimum of 3 days a week (Tues-Thurs) at our Cincinnati GO office.

Compensation for roles at P&G varies depending on a wide array of non-discriminatory factors including but not limited to the specific office location, role, degree/credentials, relevant skill set, and level of relevant experience. At P&G compensation decisions are dependent on the facts and circumstances of each case. Total rewards at P&G include salary + bonus (if applicable) + benefits.  Your recruiter may be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the hiring process.

We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Immigration Sponsorship is not available for this role. For more information regarding who is eligible for hire at P&G along with other work authorization FAQ’s, please click HERE .

Procter & Gamble participates in E-Verify.

Qualified individuals will not be disadvantaged based on being unemployed.

P&G is dedicated to meeting the needs of applicants requesting an accommodation/adjustment due to a disability in order to complete the online application process.  If you have a disability that affects your ability to complete our online application process, please visit our Disability Accommodation Page .

Job Schedule
Full time

Job Number
R000160413

Job Segmentation
Entry Level

Starting Pay / Salary Range
$64,200.00 - $80,300.00 / year