Personal Assistant to Hospital Director

Personal Assistant

Ipswich Hospital | Administration | Permanent contract | Full time

Up to £32,791.00 per annum dependent on experience

37.5 hours per week

As the UK’s largest Healthcare Charity, we offer a fantastic home for your career. And we’ll give you the freedom to work autonomously, making full use of your expertise. Here’s where you bring your drive, passion and high standards to help shape the health of the nation.

Our Hospital Director currently has an opportunity for a Personal Assistant. Join us and we’ll support you to be your best.

As the Personal Assistant you will:

- Provide high-quality administrative and organisational support to the Hospital Director and wider leadership team.
- Manage consultant practising privileges and associated governance processes.
- Coordinate consultant onboarding from initial enquiry through to successful commencement of practice within the hospital.
- Build effective working relationships with consultants and support consultant engagement activities.
- Support the hospital's patient experience processes
- Analyse and collate operational information, producing accurate reports, presentations and management information.
- Arrange and support key meetings and committees, including agenda preparation, minute-taking and follow-up of actions.
- Support the transition to more efficient digital ways of working, helping to streamline administrative processes, improve data management and reduce reliance on paper-based systems.
- Review and maintain electronic records, databases and consultant information to ensure accuracy, compliance and accessibility.
- Liaise with consultants, patients and other internal and external stakeholders to ensure activities are delivered professionally and efficiently.
- Manage diary commitments and meeting schedules as required.
- Support special projects and operational improvement initiatives across the hospital.

The Person

To succeed as the Personal Assistant, you will need:

- Significant experience in an administrative, coordination, executive support or healthcare administration role.
- Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
- Excellent Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
- Confidence communicating with senior stakeholders, consultants, patients and colleagues.
- A proactive, solution-focused approach with the ability to work independently and use initiative.
- Excellent attention to detail and the ability to maintain accurate records.
- A commitment to continuous improvement and a genuine interest in finding more efficient ways of working.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That’s why we’ve developed a benefits package with you in mind. Feel your best with emotional wellbeing support, gym membership, private healthcare, expert financial advice and more. At Nuffield Health, we take care of what’s important to you.

Nuffield Health Ipswich Hospital

Set in over 19 acres of private woodland, Nuffield Health Ipswich Hospital is a haven of tranquillity and repose. Only private patients are treated at Nuffield Health Ipswich Hospital, making us the only purely private hospital in East Anglia and the first within the Nuffield Health Hospitals group. We are currently registered with the Care Quality Commission for 60 beds, with areas of specialty in cataract, cosmetic, gynaecology, imaging & radiology, orthopaedics and urology & men's health Ipswich has a CQC (Care Quality Commission) rating of good.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it’s a good idea to apply right away to ensure you’re considered for this role.

It starts with you.