Accounts Payable Specialist

About the opportunity

SWCA Environmental Consultants has an immediate need for an Accounts Payable Specialist . This position will support our Corporate Office in Phoenix, Arizona. This position will code and process invoices and employee expense reports. This is a regular (with benefits), full-time, hourly and non-exempt position. Pay will be based on individual qualifications and experience. SWCA offers a team-oriented work environment and competitive wages.

This is a remote (= distributed) position but will require going into the Phoenix office 1 or 2 times a month for check runs . Individuals who live in the greater Phoenix area therefore are highly preferred.

Application Deadline : Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified. This position may close without prior notice once a strong candidate pool is established.

What you will accomplish

- Processes vendor invoices by routing them for approval, ensuring accuracy, and entering them into the accounting system for timely payment.

- Audits employee expense reports, including p-card and out-of-pocket expenses, to ensure compliance with company policies and accuracy of submitted expenses.

- Manages outstanding accounts payable balances, ensuring timely payment of invoices and maintaining accurate records of all transactions.

- Reconciles vendor accounts, identifying discrepancies, and resolving issues to ensure accurate financial reporting and vendor satisfaction.

- Assists with the preparation and processing of payments to vendors, ensuring all payments are made in accordance with company policies and vendor agreements.

- Maintains accurate and organized accounts payable records, ensuring all documentation is properly filed and accessible for audit purposes.

- Provides support during internal and external audits by preparing necessary documentation and responding to auditor inquiries related to accounts payable transactions.

- Collaborates with internal departments and external vendors to resolve payment issues and discrepancies, ensuring effective communication and relationship management.

- Assists with the development and implementation of accounts payable policies and procedures, ensuring adherence to best practices and continuous improvement.

- Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.

- Performs related work as assigned.

Additional Job-Specific Responsibilities

- Assists in maintaining the Accounts Payable email inbox, payment status requests, and other inquiries.

- Research supplier inquiries.

- Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance

- Assists in the accounting department with special projects on as needed basis

Minimum Qualifications

Knowledge normally obtained through post-secondary education or training. One year of relevant, progressively responsible experience. Two years of related experience is preferred; or any equivalent combination of experience, performance, training, and/or education.

Experience and qualifications for success

- High School diploma or GED.

- One (1) year of relevant accounts payable experience.

- Previous data entry experience.

- Excellent customer service skills.

- Proficient computer skills in MS Office products.

Preferred qualifications:

- Two (2) years of professional accounts payable experience.

- Emburse software experience.

- Experience handling subcontracts and/or subcontractor invoices.

- College coursework in accounting

Other Job Conditions

Applicants must possess a valid driver's license and meet SWCA's driver requirements.

Pay Range

SWCA is committed to salary equity and transparency. The expected pay range for this Phoenix, AZ-based position is $21.94 per hour to $27.82 per hour . Actual pay may vary based on experience, qualifications, geographic location, and other factors permitted by law. Eligible employees may also receive performance-based bonuses.

As a 100% employee-owned company, we invest in your future. Our Total Rewards package includes an Employee Stock Ownership Plan, 401(k) with profit sharing, medical, dental, and vision coverage, paid time off, wellness programs, and professional development opportunities.

Closing

If you need accommodation due to a disability, please contact [email protected] or call 1 480 581 5378. If you require assistance with the application process, please contact [email protected].

Use of Technology in Hiring

SWCA may use approved technology, including AI-assisted tools, to support parts of the application and recruiting process. All selection and hiring decisions are made by SWCA employees, and candidates are not selected or rejected by automated systems. We are committed to a fair, transparent, and human-centered hiring experience.

Candidate Use of AI

Candidates may use AI tools to help prepare application materials and interviews. However, all application materials, assessments, and interview responses must accurately reflect their own experience, skills, and qualifications. AI must not be used to fabricate experience, complete assessments on their behalf, or otherwise misrepresent their background or abilities.

Equal Opportunity Employer

SWCA Environmental Consultants is an Equal Opportunity Employer. We encourage applications from women, minorities, veterans, and individuals with disabilities. We are committed to creating an inclusive workplace where all employees can thrive.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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