Accounts Payable Coordinator

Accounts Payable Coordinator

📍 Fairfield, NJ
🏢 Woodmont Properties
🕒 Full-Time | Exempt
💻 Hybrid Schedule Available After 90 Days (3 Days In Office / 2 Days Remote)

Join Our Team

Woodmont Properties is seeking a detail-oriented and organized Accounts Payable Coordinator to join our Accounting team. This role is responsible for processing a high volume of invoices, ensuring accurate coding and timely payments, supporting month-end close activities, and collaborating with internal teams and vendors.

If you thrive in a fast-paced environment, enjoy working with numbers, and take pride in accuracy and customer service, we'd love to hear from you.

What You'll Do

- Process high-volume accounts payable invoices accurately and timely.

- Review invoices for proper coding and compliance with company policies.

- Enter invoices into accounting systems including Intacct, Timberline, and Yardi.

- Monitor open payables and assist with invoice aging and payment processing.

- Follow up with approvers to ensure timely invoice approvals.

- Process utility invoices and recurring vendor payments.

- Coordinate weekly purchase order reviews and resolve discrepancies.

- Communicate with vendors regarding payment inquiries.

- Process demand checks and urgent payment requests.

- Assist with month-end close activities.

- Perform bank reconciliations and accounting support tasks.

- Maintain organized records and documentation for audits and reporting.

- Assist with annual 1099 preparation.

- Participate in process improvements and special projects.

Qualifications

Required

- 3 to 5+ years of Accounts Payable experience.

- Strong attention to detail and organizational skills.

- Ability to manage multiple priorities and deadlines.

- Strong verbal and written communication skills.

- Proficiency in Microsoft Excel, Word, and Outlook.

- Ability to work independently and as part of a team.

Preferred

- Experience with Intacct, Timberline, and/or Yardi.

- Real estate industry accounting experience.

- Knowledge of GAAP principles and accounting best practices.

What We Offer

✅ Competitive salary
✅ Medical insurance
✅ Dental insurance
✅ Vision insurance
✅ 401(k) with Company Match
✅ Paid Time Off (PTO)
✅ Paid Holidays
✅ Professional development opportunities
✅ Employee Assistance Program (if applicable)
✅ Hybrid work schedule after successful completion of 90-day introductory period (3 days in office / 2 days remote)

Work Environment

- Collaborative team-oriented environment.

- Fast-paced accounting operation supporting multiple entities and properties.

- Standard work week: 40 hours, Monday through Friday.

Apply Today

Join Woodmont Properties and become part of a team committed to operational excellence, accountability, and outstanding service. We are looking for professionals who take ownership of their work, communicate proactively, and are committed to accuracy and continuous improvement.