Lab Administrator

Job Title: Lab Administrator Job Description
The Lab Administrator serves as the central coordination point for a busy quality control laboratory, ensuring smooth communication between lab personnel, vendors, contractors, production teams, and leadership. This role manages laboratory documentation, inventory, and scheduling while supporting audit readiness and compliance in a regulated environment. The position offers strong long-term growth potential, including future opportunities to move into laboratory leadership with oversight responsibilities for QC technicians.
Responsibilities
- Serve as the primary communication link between laboratory staff, vendors, contractors, production teams, and management.
- Manage QC laboratory documentation and sample records to ensure accuracy, completeness, and compliance.
- Perform data entry and maintain spreadsheets, files, and other electronic records in an organized and accessible manner.
- Order laboratory supplies and maintain appropriate inventory levels to support uninterrupted lab operations.
- Coordinate equipment maintenance and schedule contractors for service, calibration, and repairs.
- Negotiate pricing and terms with vendors for lab supplies and services to support cost-effective operations.
- Track laboratory expenses and assist with budgeting activities and cost monitoring.
- Maintain training records and support training coordination for lab personnel and related staff.
- Support audit readiness and help maintain GMP documentation requirements and other regulated documentation needs.
- Keep the laboratory organized, orderly, and operating efficiently through strong administrative and organizational practices.
- Schedule laboratory meetings, coordinate administrative activities, and prepare related materials as needed.
- Communicate regularly and professionally with multiple departments and stakeholders to align priorities and resolve issues.
- Support sample management activities, including accessioning, archiving, report generation, and related documentation.
- Assist with lab management tasks such as document archiving, lab support operations, and general administrative support.
- Use typing and data processing skills to produce accurate reports and records in a timely manner.
Essential Skills
- Strong administrative experience, preferably in a laboratory or technical environment.
- Excellent organization and multitasking skills with the ability to manage multiple priorities effectively.
- Strong written and verbal communication skills for clear, professional interaction with diverse stakeholders.
- Professional interpersonal skills and the ability to build positive relationships across departments.
- Comfort working directly with vendors, customers, and internal stakeholders.
- Proficiency with Microsoft Outlook, Excel, and Word.
- Ability to prioritize multiple tasks in a fast-paced environment.
- High attention to detail in documentation, data entry, and record keeping.
- Experience with laboratory support activities such as data entry, lab support, and lab management.
- Experience with sample management activities including processing, accessioning, archiving, and report generation.
- Accurate typing and data processing skills to support documentation and reporting.
Additional Skills & Qualifications
- 2+ years of administrative experience (preferred).
- Experience supporting a laboratory, manufacturing, QC, QA, or GMP environment.
- Experience with inventory management, document control, scheduling, purchasing, or vendor coordination.
- Familiarity with FDA, ISO, GMP, or other regulated environments.
- Experience working in a lab environment or providing lab support is highly preferred.
- Exposure to sample management workflows, including accessioning and archiving, is a plus.
Work Environment
The Lab Administrator works primarily in a QC laboratory setting and collaborates closely with R&D, manufacturing, and other departments. The role involves frequent interaction with vendors and contractors, as well as regular use of Microsoft Outlook, Excel, Word, and other office and laboratory systems to manage documentation, scheduling, and inventory. The schedule is a standard MondayFriday, first-shift position, supporting a structured workday in a professional lab environment. The laboratory operates in a regulated setting, with an emphasis on GMP and other compliance standards, providing a stable environment with long-term growth potential and opportunities to advance into leadership roles overseeing QC technicians.
Job Type & Location
This is a Contract to Hire position based out of Piedmont, SC.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Piedmont,SC.
Application Deadline
This position is anticipated to close on Oct 20, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
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