Business Support, Administrative Assistant

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Event Assistant

The Event Assistant is a hands-on operational role responsible for the physical execution and on-site support of corporate events. This role focuses on setup and teardown, technical coordination, on-site vendor management, and real-time problem-solving during events.

This is NOT a coordination or administrative role. The Event Assistant works on-site, personally carrying out tasks to ensure flawless event execution.

Key Responsibilities:

Physical Execution of Events (Primary Focus)

- Carry out event setup and teardown: configure furniture, modular walls, audiovisual equipment, and signage
- Perform real-time room reconfigurations during active events
- Conduct morning A/V checks (7:00 AM): test Zoom Rooms, projectors, microphones, and videoconferencing systems
- Monitor and adjust HVAC settings to ensure comfort in rooms
- Move equipment and materials as needed (requires the ability to lift and carry event supplies)

Vendor Management and On-Site Logistics

- Coordinate with catering, A/V, cleaning, and security vendors during events
- Manage coffee breaks, lunch service, and attendee flow
- Receive deliveries and verify inventory of materials and equipment
- Report incidents immediately to analysts via Slack

Event Support and Documentation

- Maintain event checklists and ensure that all materials are ready
- Update event calendars, trackers, and systems with accurate information
- Proactively flag discrepancies, risks, or missing information
- Assist with post-event cleanup and equipment storage

Collaboration

- Work closely with Event Analysts (Carlos and Erick), Maintenance (MAC/Handyman), and external vendors
- Be available for extended hours (events may end at 7–8 PM; setup begins at 7 AM)
- Support simultaneous events in multiple rooms

Required Qualifications:

Essential (Must-Have):

- 1–3 years of hands-on experience in event production, execution, or operations. Examples: event runner, BTL promoter with setup experience, venue operations staff, production assistant
- Verifiable experience with physical event setups: assembling furniture, configuring rooms, handling equipment
- Basic familiarity with A/V equipment (microphones, projectors, Zoom) at the user level
- Basic conversational English (A2–B1): sufficient for operational communication with vendors and following instructions
- Strong attention to detail and ability to work under pressure
- Availability for flexible schedules (early mornings, afternoons/evenings)
- Physical ability to lift and move equipment and materials

Nice-to-Haves:

- Male (preferred)
- Experience with corporate events, conferences, or activations
- Background in BTL agencies, venues, convention centers, or hotel banquet operations
- Experience using Zoom Rooms, Google Meet, or similar video conferencing systems
- Knowledge of catering logistics for corporate events

Location:

On-site –Ciudad de Mexico,MEX

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Jones Lang LaSalle ("JLL") está comprometida a trabajar con personas con discapacidades y proporcionarles accesibilidad. Si necesita un ajuste razonable para cualquier parte del proceso de empleo – incluyendo la candidatura en línea y/o el proceso general de selección – puede enviarnos un correo electrónico a   [email protected] . Este correo electrónico es solo para solicitar un ajuste razonable. Por favor, dirija cualquier otra consulta general de reclutamiento a nuestra página Contáctanos > Quiero trabajar para JLL.