About this role
We are looking for an experienced Administrative Assistant to provide administrative, coordination, reporting and document management support across Asset Management, Contracts Management and Budget & Financial Controls.
Key Responsibilities:
- Maintain departmental records, trackers, dashboards and filing systems.
- Coordinate site visits, gate passes, schedules and follow-up actions.
- Support contract administration, including SOW documentation, PR follow-ups and contract trackers.
- Coordinate document approvals and maintain DocuSign workflows.
- Assist with monthly reporting, billing documentation and financial trackers.
- Maintain vendor and service provider documentation and compliance records.
- Prepare meeting minutes, reports, presentations and supporting documentation.
- Coordinate with internal teams, vendors, contractors and service providers.
Requirements:
- Diploma or higher in Administration, Finance or a related field.
- Minimum 2 years of relevant administrative experience.
- Strong proficiency in MS Office, particularly Excel and PowerPoint.
- Experience with Microsoft Dynamics, MRI or similar ERP/CAFM systems would be an advantage.
- Strong communication, organisation and attention to detail.
- Ability to manage multiple priorities and work within tight deadlines.
Candidates with experience supporting Facilities Management, Asset Management, Property Management or Contracts functions will be preferred.