About this role
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
Payroll Review and Processing
- Assisting in booking payroll journals
- Ensuring timely filing and remittance of Withholding Tax and VAT Withholding tax to KRA, in compliance with local tax regulations.
- Month review and reconciliation of Payroll data with Workday
Payment Processes and Bank Reconciliation
- Preparing journals related to NCBA Bank and maintaining a well-organized, audit-ready documentation system.
- Responding to staff queries related to financial systems and processes (e.g., Concur, Provision), and providing timely, solutions-oriented support.
- Booking and reconciling staff-related cash deposits, ensuring that financial records are complete.
- Processing staff advances and refunds, and actively tracking outstanding advances to ensure timely settlement by staff within 30 days as per policy.
- Processing weekly supplier payments and performing supplier statement reconciliations to ensure on-time payment.
- Following up with field teams regularly to confirm that payments are being disbursed as scheduled using the Payment Status Report from Provision.
- Reviewing supplier invoices and supporting documents and creating them on Provision while ensuring alignment with budget codes.
- Send payment invoices to Service Center and coordinate with Shared Service team to correct errors caused by wrong entries in billing string
- Monitor daily transactions from WVSudan bank accounts and support monthly bank reconciliations by ensuring all payments are properly recorded and tracked.
- Facilitate staff advances for grant project personnel and ensure full compliance with the organization’s travel advance policy.
Petty Cash Management
- Processing petty cash reimbursements and disbursements – Ensuring all transactions have approved supporting documentation before payment.
- Monitoring petty cash fund balance and approving top-up– Requesting replenishment when the fund reaches the minimum threshold, avoiding operational delays.
- Ensuring 100% compliance with donor regulations and World Vision cash-management guidelines – Reviewing each transaction for allowability, reasonableness, and proper authorization.
- Preparing monthly petty cash reports and reconciliations – Reconciling the physical cash count against the general ledger by month-end, including timely submission of reconciliation statements.
Support External and Internal Audit Reviews
- Support internal and external finance reviews and audits by ensuring all required financial information, supporting documents, and schedules for grant projects are prepared and submitted promptly.
- Support timely implementation of audit and finance review recommendations by following up with responsible staff, tracking progress, and maintaining proper documentation.
Monthly Closure, LDR and Cost allocation
- Preparing PAs and SAs to ensure accurate inter-country cost allocations using the Blackline system.
- Participating in month-end close processes, including bank reconciliations for NCBA Bank, booking monthly regional costs, and ensuring timely reversals
- Monthly reconciliation of UNHAS prepayment
Required Education, training, license, registration, and/or
Certification: Holder of a bachelor’s degree (Relevant disciplines preferred e.g., Accounts, Finance, Economics etc.)
Proficiency in Computer applications (Excel, Sun systems, Word etc)
Required Professional Experience:
• Requires a minimum of 2-3 years' experience working in finance preferably with International Organizations
• Require proven knowledge and experience in Microsoft excel and word
• Must have good oral and written communication skills.
• Achieving quality results and services
• Thinking clearly, deeply and broadly
• Understanding the Humanitarian industry
• Understanding WVs mission & operations
• Learning for growth and development,
Work environment: Office-based with travel to the field when called upon
Required Language(s) English
Required travel and/or work environment accommodations:
Based in Nairobi with regular remote coordination with Sudan-based field staff.
Applicant Types Accepted:
Local Applicants Only