Service Desk Specialist

Site Coordinator

Job Duties and Responsibilities

- Monitor, review, prioritize, and route incidents, service requests, tasks, and work orders within ServiceNow.

- Ensure tickets are assigned to the appropriate support teams and resources based on established processes and priorities.

- Track ticket progress and follow up with support teams to ensure timely completion and SLA compliance.

- Communicate professionally with customers regarding ticket status, updates, escalations, and resolution timelines.

- Maintain accurate documentation and records within ServiceNow and other business systems.

- Generate, update, and distribute operational reports using Microsoft Excel and other reporting tools.

- Analyze ticket queues and identify trends, backlogs, and process improvement opportunities.

- Escalate critical issues and aging tickets to leadership as required.

- Coordinate with internal teams, customers, and leadership to ensure effective service delivery.

- Support operational processes, projects, and administrative activities as assigned.

- Assist in creating and maintaining process documentation, procedures, and work instructions.

- Participate in team meetings and provide updates on ticket volumes, performance metrics, and operational concerns.

- Maintain positive working relationships with customers, team members, and leadership through professional communication.

- Perform other duties as assigned.

QUALIFICATIONS (Education, Experience, and Certifications)

Typically Requires:

- High School Diploma or GED required.

- 1+ years of experience in an administrative, operations, customer service, help desk, service coordination, or related role.

- Previous experience working with ticketing systems, ServiceNow preferred.

- Proficiency in Microsoft Excel, including data entry, sorting, filtering, reporting, and basic spreadsheet analysis.

- Strong customer service and communication skills.

- Experience working in a fast-paced office environment preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

- Strong organizational and time management skills.

- Ability to manage multiple priorities and competing deadlines.

- Working knowledge of ServiceNow or similar ticket management systems.

- Proficiency in Microsoft Excel and Microsoft Office applications.

- Strong attention to detail and data accuracy.

- Ability to analyze information and identify potential issues requiring escalation.

- Effective written and verbal communication skills.

- Strong customer service orientation.

- Ability to work independently with minimal supervision.

- Moderate problem-solving and decision-making skills.

- Ability to maintain confidentiality and professionalism.

WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS

- Primarily office-based work environment with standard lighting, temperature, and noise levels.

- Extensive use of computers, monitors, keyboards, and telephone systems.

- Requires prolonged periods of sitting and computer work.

- Work assignments may involve managing multiple priorities and responding to time-sensitive requests.

- Ability to interpret, analyze, and communicate information accurately.

- Must be able to prepare, maintain, and distribute reports and operational documentation.

- Occasional standing, walking, bending, or carrying office materials up to 20 pounds.

- Regular use of keyboarding, data entry, and office productivity software.