Receptionist

Position Overview

Burke Porter Machinery is seeking a professional, customer-focused Receptionist to support our Grand Rapids manufacturing facility on a 6-month contract basis. As the first point of contact for visitors, customers, vendors, and employees, you will create a welcoming front desk experience while supporting site operations, visitor safety compliance, communications, administrative functions, and office hospitality. The ideal candidate is organized, service-oriented, proactive, and comfortable in a fast-paced manufacturing environment.

Responsibilities

Front Desk & Reception

- Greet and welcome visitors, customers, vendors, and guests professionally, serving as the primary point of contact and notifying employees of arrivals

- Manage visitor check-in, including registration, NDAs, badge issuance, and safety orientations, ensuring compliance before guests access manufacturing areas

- Maintain accurate visitor logs and access records per company security and safety policies, escalating unauthorized access or safety concerns to site leadership

- Operate the multi-line phone system and main voicemail inbox, directing calls and messages to the appropriate employees

Meetings, Events & Hospitality

- Coordinate logistics for customer visits, executive meetings, and VIP events, including room setup, materials, parking, and catering

- Schedule conference room usage and support meeting setup and teardown

- Manage meal orders and catering with approved vendors, ensuring accurate orders, timely delivery, and dietary accommodations, and reconcile catering expenses as needed

Office Support & Supplies

- Maintain inventory of beverages, breakroom supplies, and office consumables, placing orders and organizing storage to prevent shortages

- Assist with general administrative tasks, data entry, and filing as assigned

- Keep the reception and common areas clean, organized, and professional

Qualifications

- High school diploma or equivalent

- Minimum of 1 year of experience in a receptionist, front desk, customer service, or administrative support role

- Professional verbal and written communication skills

- Strong interpersonal skills, with the ability to interact effectively with employees, customers, vendors, and visitors at all levels

- Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment

- Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams

- Experience operating multi-line phone systems and managing incoming communications

- Strong attention to detail and the ability to maintain accurate records and documentation

- Self-motivated, proactive, and service-oriented, with a willingness to take ownership of responsibilities

- Reliable attendance and punctuality, with the ability to work on-site consistently throughout the contract

- Ability to pass a background check

Preferred Qualifications

- Experience in a manufacturing, industrial, engineering, or technical office environment

- Familiarity with visitor management systems such as Envoy, Traction Guest, or similar platforms

- Experience coordinating catering services, vendor relationships, or small departmental budgets

- Bilingual in English and Spanish

Ascential Technologies is a global industrial technology company with operations spanning automotive testing and validation, medical and life sciences, and advanced manufacturing. Our Grand Rapids, MI site is part of the Burke Porter Group — a recognized leader in vehicle testing, automation, and end-of-line measurement systems. We build with precision. We operate with purpose. And were looking for people who bring that same standard to every part of the business.