About this role
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General Summary
AG - Auditor General`s Office. This is executive secretarial work that includes duties of an administrative nature.
Examples of Work Performed
- Maintains appointment calendar, prepares itineraries, and schedules meetings and conferences; informs participants of topics to be discussed and may provide them with background information.
- Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature.
- Types correspondence, memos, reports, and other administrative forms. May take dictation of confidential correspondence and official documents. Reviews all typed materials for grammar, punctuation, and content.
- Serves as office receptionist; greets, announces, and routes visitors; answers and routes incoming calls.
- Coordinates and assists in the preparation of special reports. Interprets rules, regulations, and policies; provides the information for the resolution of problems.
- Completes research assignments and projects as directed.
- Compiles and analyzes data for administrative decisions.
- Maintains files of office correspondence, research materials, and related information.
- Makes travel arrangements for staff and prepares travel vouchers.
- Maintains adequate office supplies for use by staff.
- Prepares local purchase orders and purchase requisitions.
- May direct and train secretarial and clerical employees in carrying out assignments.
- Performs other related duties as required.
Knowledge, Skills, and Abilities
- Knowledge of basic secretarial and office management skills.
- Knowledge of the legislative process.
- Knowledge of filing practices.
- Knowledge of personal computer programs.
- Skill in typing and in word processing.
- Ability to compose routine correspondence.
- Ability to independently carry out minor administrative functions and general office duties.
- Ability to organize files and other records.
- Ability to operate general office equipment.
- Ability to pay extreme attention to detail and review work for accuracy and quality of content.
- Ability to communicate effectively verbally and in writing and have strong interpersonal skills.
- Ability to handle confidential information.
- Ability to use correct spelling, punctuation, and grammar.
- Ability to organize work, follow and interpret instructions.
- Ability to work cooperatively as a team member and to contribute to the effective internal functioning of the operation.
- Ability to train others.
- Ability to supervise people.
Minimum Qualifications
- A high school diploma or its equivalent and two years of secretarial and/or clerical experience.
- Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.
- College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
- Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
Special Requirement
Ability to type at a rate of 50 correct words per minute and to proficiently use Microsoft Word
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