Research Advancement Administrator

Job Profile:
Research Contract Specialist 3

Job Family:
Research Contracts

Time Type:
Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job profile Summary:
Responsible for the strategic management of complex research contracts and grants, overseeing the entire lifecycle from proposal development to post-award management, and providing expertise in navigating regulatory complexities and compliance.

Job Description:

Position Salary Range: $55,000 - $65,000; DOE

The School of Life Science is in search of a Research Advancement Administrator (RAA) to provide Post Award Research Administration Support. Under the supervision of the RAA Sr, Post-award, this position will provide support with Post Award Workday processing, account and payroll monitoring, account reconciliations, and account management of sponsored projects. The RAA will also participate in financial meetings and expense planning on sponsored accounts working side by side with the investigators of the project. This position will work closely with business operations team in SOLS. This is an in-person role with a hybrid arrangement that allows two remote days.

Essential Duties

Manage all areas of award management, which may include but are not limited to:

- Serve as the primary post-award contact for an assigned portfolio of faculty investigators and sponsored projects.
- Provide financial guidance to investigators on sponsored project expenditures, projections, allowability, sponsor requirements, and compliance.
- Review and interpret award documents, sponsor terms and conditions, funding restrictions, and reporting requirements.
- Manage sponsored project accounts and approve expenditures in accordance with ASU policies, sponsor requirements, and applicable federal regulations, including Uniform Guidance.
- Monitor, reconcile, and forecast project accounts, including salary commitments, projected expenses, subaward activity, burn-rate analysis, expense transfers, and effort reporting.
- Provide administrative support for post-award actions, including at-risk requests, pre-award costs, re-budgets, no-cost extensions, renewals, and periodic reports.
- Ensure ongoing compliance with university, sponsor, regulatory, and financial requirements; identify compliance concerns and assist with resolution.
- Collaborate with ORSPA, Knowledge Enterprise Award Management, the Business Office, investigators, and departmental staff on award modifications, invoicing, closeouts, negotiations, reporting, and fund approvals.
- Prepare standard and non-standard financial and accounting reports for research investigators.
- Resolve fund management issues, correct errors, and support accurate invoicing to ensure timely revenue collection.
- Maintain project records and files, determine appropriate handling of financial transactions, and approve transactions within designated authority limits.
- Serve as a resource and provide process guidance or training to investigators, business staff, and post-award Research Advancement staff.
- Performs other duties as assigned.

Desired Qualifications:

- Strong knowledge of policies, procedures and requirements of institutional and all applicable regulations governing sponsored research projects.
- Must have experience in Financial Management System(s), HR related system(s), Forecasting Tool, and Analytics Reporting.
- Must have experience in using Advanced Excel functions including pivot table, OneNote, MS Word, MS Teams, Skype, Zoom, and Slack.
- Skilled in establishing, nurturing, and maintaining effective professional working relationships.
- Strong ability to understand unit needs, requirements and requests to identify priorities.
- Ability to effectively communicate in person, writing and by phone, and to respond to highly complex situations involving numerous and sometimes competing university constituencies.
- Ability to work independently and effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through.
- CRA or other qualified research administration certification.

Working Environment:

Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Regular use of standard office equipment.

Department Statement:

The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU’s first academic unit to fully reflect President Michael Crow’s integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.

Driving Requirement:
Driving is not required for this position.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .

To be considered, your application must include all of the following attachments:

- Cover letter
- Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU   Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.