HR Administrator

On behalf of Medicines and Healthcare Products Regulatory Agency (MHPRA), we are looking for an HR Administrator x 2 - (Inside IR35) for a 6-month contract working on a hybrid basis and with an expectation of 3 days attendance in the London office. Initially 5 days in office while completing training

The HR function has a key role in developing organisational capability and managing both current and predicted people risks effectively in order to enable organisational development and people resourcing needs; in pursuit of the Agency vision and priorities and in line with Agency values.

We work in partnership with directors, managers, staff, trade unions and all other relevant stakeholders focussing on tactical/strategic priorities, whilst also recognising the need for operational HR support.

Our functions include Recruitment Team, Talent & Learning, Pay & Reward, HR Systems & Information, Inclusion and Staff Engagement and Business Partnering.

Role Purpose

This is a key role within the Human Resources function in the Corporate group, leading on the full

employee life cycle transactional HR and payroll matters for designated client areas.

As a HR Administrator x 2 - (Inside IR35) your main responsibilities will be:

- Administer end to end employee lifecycle transactional processes, including, starters, Internal
- moves, leavers, any pay changes, leave arrangements and compensation and benefit
- administration and production of the associated documentation for all employees and
- managers.
- Act as the first point of contact for all Human Resources enquiries, provide consistent HR
- advice, support and resolution to Managers, employees and outside parties within agreed
- parameters in order to maximise efficiency, effectiveness and confidence .
- Be the Payroll lead within the team on a rota basis and be responsible and manage all payroll
- related activities.
- Advise customers on their terms and conditions and any payroll changes.
- Manage the Monthly Payroll Processes, carrying out suitable checks and controls to ensure
- accurate information is passed to the third-party payroll provider.
- Work with and maintain close contact with Payroll team regarding the input, maintenance, and
- reporting of employee records on the HR Database.
- Enhance processes using standard process documentation.
- Administer the HR database, ensuring the quality of the data is maintained and that payroll
- extract reports are accurate and delivered at agreed timescales

The postholder will have:

- Experience of managing a diverse workload from various sources
- Experience of delivering to tight or competing deadlines, ideally in a payroll setting.
- Experience of using technology to produce high-quality documents/charts, tables and slides
- CIPD qualification (Level 3 foundation)
- High level IT skills including a good working knowledge of Outlook, Word, Excel, PowerPoint

The postholder will be:

- Delivering at Pace - juggling conflicting priorities with ease.
- Highly organised, and able to manage multiple tasks and work to competing deadlines while taking a positive and open approach to change and encourage others to do the same.
- Flexible and resilient, able to respond to urgent matters and divert from planned activity
- Working Together working with colleagues across the Group to deliver excellent customer service both within the HR Group and external.
- Keep colleagues and stakeholders fully informed of plans, possibilities, and progress, identifying problems and find possible solutions
- Behaviour Changing and Improving continually reviewing processes and suggesting/implementing improvements.
- Behaviour Managing a Quality Service always delivering accurate, high-quality service to stakeholders.
- Regularly check performance against objectives , making suggestions for improvement or taking
- corrective action where necessary

To be considered for this role, please ensure your CV evidences the following essential criteria.

Essential

- Experience within an HR Admin role
- Experience of updating payroll systems
- IT literate

Desirable

- CIPD qualification (Level 3 foundation)

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident

As a Disability Confident employer, Medicines and Healthcare Products Regulatory Agency (MHPRA) encourage applications from disabled and neurodivergent candidates . Applications from candidates who identify as having a disability and meet the essential criteria for the role will be prioritised for review. Where application volumes are high, additional role-specific and desirable criteria may be applied as part of the shortlisting process which may include holding active security clearance.

DE&I Commitment

Medicines and Healthcare Products Regulatory Agency (MHPRA) guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant / commitment

As a signatory of the Armed Forces Covenant, Medicines and Healthcare Products Regulatory Agency (MHPRA) welcome applications from veterans, service leavers, reservists and military spouses or partners. Applications from eligible candidates who meet the essential criteria for the role will be prioritised for review. Where application volumes are high, additional role-specific and desirable criteria may be applied as part of the shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".