Accounts Payable Clerk

Description

SUMMARY

This hourly position will support the day-to-day accounts payable activities of our manufacturing operation. The accounts payable clerk is responsible for accurately processing supplier invoices, performing three-way matching, resolving discrepancies, maintaining vendor records, and supporting timely and accurate weekly payment processing.

The ideal candidate is organized, comfortable working in a fast-paced manufacturing environment, and able to communicate effectively with Purchasing, Receiving, Operations, vendors, and other members of the Finance team. Must work to stated timelines and possess good organizational skills. Ability to work independently is a must.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1. Process supplier invoices accurately and in accordance with established company policies and approval procedures.

2. Perform three-way matching of purchase orders, receiving documentation, and supplier invoices prior to payment.

- Identify and investigate quantity, pricing, freight, tax, receiving, and other invoice discrepancies.
- Work with Purchasing, Receiving, Operations, and suppliers to resolve invoice and purchase-order issues in a timely manner.
- Review invoices for proper coding, approvals, supporting documentation, and payment terms.
- Enter invoices, credit memos, and other AP transactions into the company's SAP/accounting system.
- Prepare invoices for scheduled payment runs, including checks, ACH, wire transfers, or other approved payment methods.
- Maintain accurate vendor master data and supporting documentation.
- Respond to supplier inquiries regarding invoice status, discrepancies, credits, and payments.
- Reconcile monthly vendor statements and research outstanding or past-due items.
- Monitor receipted purchase orders, invoices on hold, and other AP exceptions.
- Process non-PO invoices in accordance with established authorization requirements.
- Maintain organized electronic AP records in accordance with company record-retention requirements.
- Assist with month-end close activities, including AP reconciliations, accrual support, and identification of invoices or receipts requiring follow-up.
- Support year-end activities, audits, and requests for AP documentation.
- Assist with preparation and maintenance of vendor tax documentation, including Forms W-9 and information needed for 1099 reporting.
- Follow established internal controls and help identify opportunities to improve AP processes and efficiency.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required

· Minimum High school diploma or equivalent.

· Previous accounts payable, bookkeeping, accounting experience.

· Understanding of basic accounts payable and accounting principles.

· Experience processing invoices and reconciling vendor accounts.

· Strong attention to detail and commitment to accuracy.

· Ability to organize and prioritize a high volume of transactions and meet established deadlines.

· Strong problem-solving skills and ability to research discrepancies.

· Effective written and verbal communication skills.

· Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.

· Ability to work effectively with suppliers and employees across Purchasing, Receiving, Operations, and Finance.

Preferred

· Minimum 2+ years of accounts payable experience.

· Previous experience in a manufacturing, distribution, or inventory-based environment.

· Associate degree or coursework in Accounting, Finance, Business Administration, or a related field.

· Experience with electronic invoice workflows and ACH or other electronic payment methods.

Knowledge, Skills & Abilities

Successful candidates should demonstrate:

· High level of accuracy and attention to detail.

· Strong organizational and time-management skills.

· Ability to manage multiple priorities and meet deadlines.

· Ability to identify discrepancies and follow issues through resolution.

· Strong customer-service mindset when working with internal departments and external suppliers.

· Ability to work both independently and collaboratively.

· Comfort working in a deadline-driven manufacturing environment.

· Working knowledge of Excel, including sorting, filtering, basic formulas, and spreadsheet reconciliation.

Performance Expectations

Success in this position includes:

· Accurate and timely invoice processing.

· Consistent compliance with three-way-match and approval requirements.

· Prompt resolution of invoices and receiving discrepancies.

· Accurate vendor records and account reconciliations.

· Timely supplier payments.

· Effective communication with suppliers and internal departments.

· Strong adherence to established accounting controls and procedures.

Vibram is a growth company seeking motivated individuals to grow with it. We offer a supportive work environment, professional development, and a collaborative culture.

Vibram is committed to diversity and inclusion in our workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Salary Description
$25.00