Staff Accountant

Working at PVA provides the opportunity to join a diverse and passionate team of individuals committed to improving the lives of veterans, specifically the lives of veterans with spinal cord injuries and disease and their caregivers.

At PVA, our employees know they are making a difference every day. Our unique backgrounds and cultures blend together to help us fulfill PVAs mission. So, whether youre at our National Office in Washington, D.C., or one of our several service offices across the country, you have the benefit of knowing that everything you do is part of PVAs effort to help our veterans. Join us and make a difference!

Job Title: Staff Accountant

Reports To: Assistant Controller

Position Overview: The Staff Accountant supports the organizations financial stewardship by maintaining accurate accounting records, assisting with month-end close, tracking restricted and grant-funded activity, and preparing timely financial reports. This role works closely with program and development teams to promote strong internal controls, regulatory compliance, and responsible use of donor funds.

Position responsibilities and duties:

- Prepare and post journal entries, account reconciliations, and supporting schedules for monthly and year-end close.

- Maintain the general ledger and investigate variances, unusual balances, and coding issues.

- Process or review accounts payable, accounts receivable, cash receipts, employee expense reimbursements, and bank activity.

- Track restricted contributions, grants, contracts, and program expenses by fund, project, department, and funding source.

- Prepare grant billings, financial reports, and supporting documentation in accordance with award requirements and deadlines.

- Assist with budget-to-actual reporting, cash-flow monitoring, and financial analysis for leadership and program managers.

- Support payroll accounting, benefit reconciliations, and related filings in coordination with human resources and payroll providers.

- Maintain organized documentation and an effective audit trail for transactions, approvals, and reconciliations.

- Assist with the annual audit, Form 990 preparation, funder reviews, and other compliance activities.

- Follow and help strengthen internal controls, accounting policies, and procedures consistent with generally accepted accounting principles.

- Respond to routine financial questions from staff and provide guidance on coding, documentation, and reimbursement requirements.

- Perform other accounting and finance duties that support the organizations mission and operational needs.

- Primary- Manage all new vendor set up in bill.com, gather vendor W9, file/track vendor contract.

- Primary- Enter daily vendor invoices on bill.com, follow up on denied bills, and vendor payment issues.

- Primary- Process all travel advances for employees, members, and chapters.

- Ensure department, location, program, event and all necessary coding for the expense are entered, verifying receipts, and assigned approver

- Review and ensure timely payment of monthly recurring invoices (rent, parking etc.)

- Responsible for collecting 1099 reports documentation in preparation for month end process.

- Maintain and expand the number of employees and members who receive their expenses by EFT.

- Secondary- Concur corporate credit card processing and assist with all staff expense reports online through the Concur system, download the expense report, verify receipts, and batch for processing into Expense Connect-bill.com and Sage Intacct.

- Secondary- Vendor Risk

- Process all travel advances for employees, members, and chapters.

- Answer phone and email questions concerning individual expense reports.

- Follow up on all open staff receivables, send out late notices via email, and assist Accounting

- Supervisor on collections of any over 60 days.

- Assist Accounting Supervisor with the preparation of annual vendor 1099 tax form.

- Reviews other service office reimbursement request for proper coding and approval.

- Ensure proper filing of all source documentation including vendor contracts, receipts and statements

- Prepare and enter the required journal entries to complete monthly reconciliations as needed.

- Prepare required schedules and reconciliations for the annual audit and calendar year end.

- Maintain internal control framework in compliance with global accounting standards.

Qualifications:

- Bachelor's degree in Accounting, or equivalent experience, is required.

- 5 years of experience

- Oral/Written Skills

- Proficiency in Microsoft Office products such as Word, Excel, and Outlook.

- Travel (10% percent of travel required)

Top Perks and Benefits:

- Hybrid work schedule: Working 2 days in the office and 3 days remotely.

- Employer-Paid Benefits – Employer-paid benefits like Medical Insurance, Basic Life Insurance, and Long-term Disability.

- Healthcare Insurance – Affordable Medical, Vision, and Dental options for team members and their families.

- Optional Insurance – Including Accident, Critical Illness, Short-Term Disability, and more.

- 401k Match– 401k retirement savings plan with a guaranteed employer contribution and matching option.

- Tuition Reimbursement – We empower our team to be the very best they can be by offering a competitive reimbursement plan for education related to your role .

- Work-Life Balance – We honor 14 paid holidays, vacation leave starting at 15 days per year, and sick leave with no limit on the amount to be accrued.

- Additional Benefits – Health Savings Account with an employer contribution, Parking & Transit Spending Accounts, Flexible Spending Accounts, TicketsAtWork Membership, and more!