Human Resources Assistant

GENERAL DESCRIPTION:

Execute programs and initiatives that focus on promoting employee appreciation and recognition; prepares a great onboarding and orientation experience for new hires; ensures agency compliance and performs other human resource generalist duties as assigned.

Essential Duties and Key Responsibilities:

Employee Culture and Recognition

- Oversee employee recognition programs, including planning, timelines, and communication.

- Develop and implement an annual calendar of events and corresponding budget proposals.

- Coordinate and mange employee appreciation committee and plans annual holiday parties, monthly “Happy Cart” and other employee recognition events.

- Create, edit, and prepare monthly agency newsletter that includes employee spotlights, health news, diversity and inclusion, trending topics, etc.

- Coordinate and facilitate annual health fair to coincide with benefits open enrollment.

- Coordinate and prepare employee years of service, birthday, anniversary in preparation for monthly employee staff meetings.

On-Boarding and Orientation

- Prepare, gather pertinent information, and send out new hire announcements to agency for introduction to staff.

- Prepare and sends out monthly on-boarding surveys to new hires regarding their on-boarding experience with their supervisors.

- Administer and follow up on compliance courses issued to new hires as well as annual compliance courses issued to employees to complete.

- Assist with monthly new employee orientation set up, communication and preparation.

- Assist with creating online courses for employee training in LearnUpon training platform.

- Record and manage employee participation in employee-related training courses in LearnUpon.

- Assist with NEO (new employee orientation) presentations.

- Prepare backpacks for NEO.

- Assist supervisor with on-boarding experience and set up for new employee.

- Manage employee referrals for open positions by following up with employees and informing the CPO and Sr. HR Generalist of the applicant’s information.

- Complete and maintain on-boarding checklist, i.e. business cards, employee picture uploaded to

Agency Compliance

- Administers and verifies criminal, DFPS, pre-employment drug testing and reference checks for new employees.

- Facilitate and ensure annual criminal and DFPS background checks are completed annually for employees and information updated online.

- Assist with the creation and maintenance of background check policy and procedures for the agency.

- Manage COVID inbox for employee communications and compliance to ensure employees follow agency protocol.

- Processes employment verifications in a timely manner.

- Execute and manage compliance workplace required postings.

Other Duties:

- Back up for payroll and benefits administration.

- Assist employees with time and attendance questions.

- Assist with employee recruitment and screening.

- Create and maintain online employee personnel files.

- Prepare and send out exit interview surveys and follow up with phone calls or emails to the former employee, when necessary.

- Assist with preparation for monthly employee meetings and monthly supervisor meetings.

- Manage, sort and delegate emails that are sent through the HR email inbox daily.

- Respond to HR-related questions.

- Maintain organizational charts on SharePoint and manage updates when new employees are hired, transferred, or separated.

- Maintain HR Public Folder for staff access on SharePoint.

- Attends local job fairs and partners with various community organizations to increase recruiting.

- Conduct various internal reporting and audits, as requested.

- Performs other HR generalist duties as assigned.

- Attends on-going training in field subject matter and acquires 3 hours annually of new training.

Qualifications

Education and Experience: Associate in Human Resources, Business ( Bachelors preferred ) or related field and at least two (2) years of experience working in human resource generalist capacity and six months experience processing payroll for at least 100 employees OR five (5) years of accumulated experience with the equivalent experience and knowledge may be accepted in lieu of educational requirements Experience with Paycom HRIS and payroll preferred .

Required License(s) or Certifications: Clear and valid Texas Driver’s License

Knowledge, Skills, and Abilities:

- General knowledge about human resources best practices.

- Ability to maintain the strictest of confidentiality of employee information and other employee relation issues that arise in the human resources department.

- Ability to create and maintain content on an employee intranet.

- Ability to work independently with minimal supervision.

- Skilled at being creative, resourceful, detail-oriented, flexible, possessing a positive attitude, tact, good judgment, cultural sensitivity, and working well as a team member with staff, community professionals, and volunteers.

- Presents a customer service demeanor and attitude when working with employees, vendors, etc. and represents the agency in a professional manner.

- Strong interpersonal and communication skills and excellent customer service.

- Ability to establish and maintain professionally challenging achievement goals and exerting effort toward mastering tasks and a willingness to take on responsibilities and challenges.

- Demonstrated ability to work with all levels of employees, board members, partners, and community

WORK ENVIRONMENT:

Work Location : All work must be performed in the office due to employee confidentiality

Mental and Physical Abilities : Duties are usually performed seated with occasional periods of standing or walking. Limited physical effort is required associated with lifting and carrying objects (less than 25 lbs).

Working Conditions: Work may be performed but is not limited to an office environment.

Essential Functions : This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Core Values: Must demonstrate/live our organization’s core values: 1. We are child-centered, family focused and community driven. 2. We act with dignity and compassion in all that we do. 3. We recognize our staff as our greatest asset. 4. We operate as a seamless team

DCAC is proud to be an Equal Opportunity Employer and we believe in an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.