Benefits Admin Specialist

Job Title

Business Unit

Department

Reports To

Benefits Administrator Specialist

Corporate

Corporate Human Resources

Benefits and Compensation Manager

BU Location

BU Acceptance

Approved By:

Date Approved

Milford, IN

Overall Purpose: Why the Job Exists & What You Will Do:

As the Benefits Specialist, you will assist employees with benefits including health insurance, wellness perks, leave-of-absence policies, benefits orientation and employee incentive programs. Serving as the critical bridge between employees and leadership.

Essential Job Functions & Expected Outcomes: Your Accountabilities in the Role

- Employee Support & Communications: 60% of the Job
- Resolving individual employee questions regarding medical claims, deductibles, and network coverage restrictions.
- Guiding new hires through their onboarding and explaining available health options.
- Assigns security and UKG badges for all employees.
- Assisting with adjusting employee’s records for qualifying life events, such as marriages, births, or terminations.
- Supports the coordination of HR practice, policies, and programs that align to Corporate HR initiatives and create a compliant, equitable environment.
- Systems Administration & Financial Oversight: 30% of the Job

Reviewing insurance carrier invoices and preparing them for approval.
- Updating and approving all hourly pay increases or leaves.
- Monitor and track employee’s leaves such as FMLA and approve and adjust attendance points.
- Set up HSA accounts.
- Works with our Workman Comp carriers and submits claims along with updating our OSHA 300 log.

- Employee Incentive Programs: 10% of the job

Coordinate annual onsite wellness programs.
- Submits quarterly service awards.
- Coordinates annual birthday gift options.

The job criteria may include other duties, responsibilities and activities, which may change or be assigned at any item with or without notice.

Position Requirements:

- Education: Bachelor’s Degree in Business, Organizational Leadership, or HR; or equivalent combination of education and experience required.
- Experience: 1 year of experience within human resources, handling all areas of HR for a manufacturing site.
- Certification(s ): Desire to become SHRM-CP or PHR preferred.
- Functional Skills: Experienced with handling and supporting the HR activities and initiatives around Talent Management, Recruiting, Employee Relations, Safety, Benefits, and HR practice, policy and process compliance within a multi-location manufacturing environment preferred; great with project management, organization, planning, and prioritization, strong attention to details and follow-through, with an excellent ability to execute and lead new HR practices/policies or processes that can drive the business through people. Some experience and prior knowledge of OSHA guidelines and compliance area preferred.
- Technology Aptitude/Skills: Experienced with HRIS applications and ability to learn proprietary software required; Proficiency in Microsoft Office products including Excel, Word, Outlook and PowerPoint required.
- Language Skills: Excellent verbal and written skillset; able to present and train team members on new HR policies.
- Leadership/Behaviors: Demonstrates a high customer-service and support personality who has a strength in educating others towards best practices; forward thinking and resourceful to ensure processes are handled smoothly and effectively, ability to handle matters sensitively and discretely regarding sensitive/confidential information; is self-directed and can work well within an established set of guidelines. High relational ability to provide credible and timely support and guidance while becoming a trusted resource and building effective partnerships within each of the locations; ability to listen and solve problems calmly, objectively, and effectively with solid reasoning to be able to make good decisions. Advises manager of obstacles and makes recommendations on thoughtful options.
- Culture Match Behaviors: Professional in appearance, polished in professional behaviors, assertive/strong influencer to lead changes within diverse departments and sites; Has a “Can Do” attitude and is collaborative and team-oriented to create engagement and enhancements within the related department areas. Also requires someone who is energetic, honest, and possesses high ethical standards who is hard-working to be successful in this role.

- Integrity in all things
- Customers are why we exist
- Profitability is a must

Equipment Used:

- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines .

Physical Requirements to Perform Essential Functions:

- Ability to sit at desk for 5+ hours per day
- Ability to operate keyboard and view computer screen for majority of day 6-7 hours
- Ability to write ideas/information in a logical flow for 5+ hours per day
- Ability to read and respond on an on-going basis daily due to nature of the work, throughout the day
- Ability to read, write and speak English fluently
- Ability to communicate with others via phone, in-person, and computer on-going
- Ability to listen to customers, problem-solve, and respond accordingly
- Ability to sit, stand, bend, reach, kneel, squat, twist, push, pull, walk, stoop, crouch, and carry items frequently
- Lifting up to 15 lbs. sporadically

Environmental Conditions & Travel:

- The employee is primarily exposed to a normal office environment with moderate noise. The employee is occasionally required to wear suitable Personal Protective Equipment while visiting manufacturing departments.
- This position may face inclement weather conditions when traveling.
- Travel: Limited; no travel is required