About this role
As Assistant to the CEO , you will provide proactive and reliable support to the CEO across a broad range of organizational, administrative and business-related activities. You will ensure smooth day-to-day operations, coordinate important processes and act as a key interface between the CEO, internal functions and external stakeholders.
The role combines hands-on organizational support with selected management and coordination responsibilities , offering broad exposure to the company and its leadership environment.
Responsibilities
Organizational Support
Manage and coordinate the CEO’s calendar, meetings, travel arrangements and day-to-day organizational activities.
Process Coordination
Manage and coordinate processes including personnel administration, orders, invoicing and other administrative activities.
Meeting & Management Support
Prepare meetings, presentations, briefings and relevant management documents, and coordinate follow-up actions.
IT & Documentation
Act as key user for relevant IT systems and take responsibility for documents, documentation, reports and related processes.
Stakeholder & Project Coordination
Coordinate with internal and external stakeholders and independently support selected projects and business-related topics.
Confidential & Proactive Support
Handle sensitive information with discretion, anticipate requirements and ensure that priorities, deadlines and open actions are followed up effectively.
Your Profile
- Several years of experience in an assistant, management assistant or comparable role , ideally in a larger or international organization
- Excellent organizational, coordination and prioritization skills , with a proactive and reliable working style
- Strong communication and interpersonal skills and a professional approach when working with senior stakeholders
- Excellent MS Office / Microsoft 365 skills and confidence in using corporate IT systems and AI Tools.
- Very good German and English skills , combined with a high level of discretion, confidentiality and integrity
For this position, we offer an annual gross salary of approximately EUR 60.000.