Executive Assistant (President’s Office) (October 2026)

Position Summary : The Executive Assistant is responsible to provide administrative support to LCC Universitys President and Academic Vice President (AVP).

Duties and Responsibilities :

ADMINISTRATION

- Determine priority of matters of attention for the President and AVP; redirect matters to staff to handle, or handle matters personally, as appropriate

- Maintain weekly calendar/appointments for the President and AVP

- Prepare/distribute agenda; compile/publish minutes for Presidents Cabinet, Strategic Planning, Academic Leadership Team meetings

- Follow-up and track decisions made at meetings

- Draft, review and send communications on behalf of the President and AVP, i.e. weekly Monday Memo from the President

- Coordinate travel arrangements for President and AVP

- Help monitor budgets and create expense reports as needed for President and AVP

- Support faculty with business trip and expense submissions

- Support the Advancement Team with monthly, semi-annual and annual donor mailings

- Monitor general email account to [email protected]

- Manage office and mailbox signage for faculty members

- Maintain up-to-date information on the Presidents Office and Academics sections of the LCC website, including current faculty bios

DOCUMENT MANAGEMENT

- Coordinate legal document tracking and registrations related to the Presidents Office

- Collect and maintain institutional policies and procedures manuals

- Compile and publish semi-annual Board of Directors meeting docket and reports

- Coordinate student practicum agreements

EVENT MANAGEMENT

- Coordinate details for semi-annual Board of Directors meetings, i.e. board member travel and accommodations, other events and logistics related to the Board

- Support advancement events and hosting for the Presidents Office

- Support major academic events, such as Convocation and Graduation, in collaboration with AVP, the Registrars Office and others

- Lead organization of Christmas Event and 100 Days Event

- Schedule institutional events/meetings; communicate information appropriately/timely

- Report Presidents Office and Academic events to the Marketing Communications Office in a timely manner for pre-event publicity support

- Assist in the organization of academic accreditation site visits, conferences, and events

HOSPITALITY

- Coordinate and host institutional guest visits, including planning and scheduling events

- Provide a welcoming environment and professional customer service to LCC visitors

- Support Presidents Office initiatives and perform other job-related duties as assigned

Relationships:

REPORTS TO: President and Academic Vice-President
WORKS CLOSELY WITH: Presidents Cabinet, Advancement Team, Faculty

Job Requirements :

QUALIFICATIONS:
Education: Bachelors degree required
Experience: 3-5 years of administrative experience preferred

Skills:

- Proactivity

- Sound judgment with the ability to prioritize and make decisions

- Strong communication skills (oral and written) in English and Lithuanian

- Strong organizational skills, including organizing/editing institutional policies and document systems in MS Word

- Strong interpersonal skills

- Strong time management skills and ability to meet deadlines

- Ability to effectively manage multiple tasks and priorities simultaneously

- Ability to work cooperatively with multiple and diverse groups

- Superior computer skills in MS Word, Excel, Teams, PowerPoint, and Outlook Calendaring and ability to appropriately leverage AI to improve efficiency and quality of deliverables

Other:

- Commitment to confidentiality

- Commitment to the mission and vision of LCC International University

- Commitment to working and learning within an international community

- Commitment to education from a Christian worldview

- Commitment to personal professional growth

- Willingness to work extra hours or odd hours to complete tasks

We Offer:

- Exciting work opportunity in an international and multicultural environment

- Friendly and supportive team and work culture

- Additional paid week off during Christmas and New Year

- Summer Fridays (workday ends at 1pm on Fridays during June and July)

- Professional development opportunities including international trainings through Erasmus+

- Salary from 1300-1600 EUR (before tax) and depends on the qualifications and skills of the applicant

Workload: full-time