About this role
SUMMARY: The Administrative Assistant provides administrative and office support to the New-Indy Packaging division.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Greet visitors and notify appropriate person of their arrival
- Maintain visitor logs and provide visitor badges as necessary
- Answer calls and route to the appropriate person
- Receive, sort, and distribute all incoming USPS mail, and UPS/FedEx deliveries on a daily basis
- Organize, prepare, and send out all outgoing USPS mail, and UPS/FedEx deliveries on a daily basis
- Manage office supplies inventory and place orders as necessary
- Order lunch for meetings, department requests, and events as necessary
- Maintain appearance and cleanliness of conference room and front desk area
- Data entry of training records, and assisting Safety with safety training tracking
- Run headcount, OT, and other reports as needed
- Administrative support for Human Resources, including temp timecards, invoices, timecard audits, attendance policy, and other support as necessary
- Assist with event planning
- Other tasks as assigned
Qualifications
SKILLS AND QUALIFICATIONS
- High school diploma required, some college preferred.
- Minimum 1 year in an administrative or front desk support role
- Ability to maintain professionalism, confidentiality, and a customer service demeanor
- Strong communication, organization, and time management skills
- Proficient in Microsoft Outlook, Word, Excel, and Powerpoint
- Strong verbal and written communication skills
- Bilingual in Spanish highly preferred
PHYSICAL DEMANDS
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel.
- The employee frequently is required to talk or hear.
- The employee is occasionally required to reach with hands and arms.
- The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
- Normal office environment.
CERTIFICATES, LICENSES, REGISTRATIONS
- None required.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
h or without notice.