Maintenance, Inventory & Facilities Assistant

Maintenance, Inventory & Facilities Assistant
$20 - $22/hr. | Animal Emergency & Referral Associates| West Caldwell, NJ
At Animal Emergency & Referral Associates (AERA) , we are proud to be a leader in emergency and specialty veterinary medicine, providing exceptional care to pets and peace of mind to their families. Our team of highly skilled veterinarians, technicians, and support professionals work collaboratively to deliver advanced medical care in a compassionate, patient-centered environment. With a commitment to innovation, clinical excellence, and continuous growth, AERA offers an exciting opportunity for veterinary professionals who are passionate about making a difference every day.

Compensation
- $20 - $22 hourly
Benefits Include:
- 401(k) with matching
- Health, Dental, and Vision insurance
- Health Savings Account (HSA) / Flexible Spending Account (FSA)
- Life and Disability insurance
- Paid Time Off (PTO) and Holidays
- Employee Assistance Program and Discounts (including Pet Discount)
- Professional development
- Uniform stipend
- Student Debt Assistance
- 6 Paid Holidays
Schedule
- Full-Time Day Shifts

Job Description
The Maintenance, Inventory & Facilities Assistant supports the daily operations of the animal hospital by maintaining a safe, clean, organized, and functional facility. This position is responsible for performing routine maintenance and minor repairs, assisting with inventory management and stocking supplies, monitoring facility needs, and helping ensure hospital spaces are properly maintained for patients, clients, and staff.

Facilities Maintenance
- Perform routine facility inspections to identify maintenance needs, safety concerns, and repair issues.
- Complete minor repairs and general maintenance tasks, including tightening fixtures, assembling furniture, and addressing minor plumbing or hardware issues within the employee’s skill level.
- Assist with maintaining doors, walls, floors, storage areas, kennels, staff spaces, and other hospital areas.
- Coordinate with management repairs requiring specialized contractors.
- Maintain organized storage rooms, utility areas, and maintenance supplies.
- Report facility damage, equipment concerns, and potential safety hazards promptly.
Inventory & Supply Management
- Assist with receiving, unpacking, and organizing deliveries.
- Stock shelves, supply rooms, treatment areas, and other designated hospital locations.
- Monitor supply levels and notify the appropriate team member when items need to be reordered.
- Assist with routine inventory counts and help maintain accurate inventory records.
- Rotate products and organize supplies according to hospital procedures, including checking expiration dates when applicable.
- Keep inventory and storage areas clean, labeled, and organized.
- Assist with moving and distributing supplies throughout the hospital.
Hospital Cleanliness & Organization
- Help maintain clean, orderly, and professional hospital spaces.
- Remove cardboard, packaging, and general waste in accordance with hospital procedures.
- Support hospital cleaning and organization projects as assigned.
- Follow hospital protocols for handling waste, cleaning products, and potentially hazardous materials.
- Take ownership of assigned areas by completing daily cleaning tasks, maintaining a high standard of cleanliness, and promptly addressing any maintenance concerns.
Safety & Team Support
- Follow all hospital safety policies and procedures.
- Use tools, equipment, and cleaning products appropriately and safely.
- Maintain awareness of patients, clients, staff, and activity throughout the hospital.
- Communicate maintenance and inventory concerns to hospital leadership.
- Assist with special projects, room setups, deliveries, and other operational needs as assigned.
- Perform additional duties as needed to support hospital operations.
Qualifications:
- High school diploma or equivalent.
- Previous experience in maintenance, facilities support, inventory, warehouse operations, or a similar role preferred.
- Basic knowledge of hand tools and routine maintenance tasks.
- Strong organizational skills and attention to detail.
- Ability to work independently and manage multiple priorities.
- Reliable, punctual, and able to communicate effectively with team members.
- Comfortable working in a veterinary hospital environment
- Fluent English skills (speaking & reading) are required for the role ; fluency in multiple languages a plus!
Why Choose AERA?
- Work alongside a compassionate and talented team dedicated to excellence in veterinary care.
- Make a meaningful impact by being an advocate for pets and their families.
- Enjoy a dynamic, fast-paced environment that keeps you engaged and challenged.
- Be part of a workplace that values your contributions and supports your growth.
- Ongoing opportunities for continued education such as lunch and learns hosted by various vendors and entities.
About AERA
At Animal Emergency & Referral Associates (AERA) , excellence isn’t just a goal—it’s who we are. As an AAHA-accredited hospital, AERA represents the gold standard in veterinary medicine and patient care. We are proud recipients of the 2024 Neighborhood Fave award, recognized by Newsweek as one of America’s Best Animal Hospitals of 2025, and honored with the dvm360 Hospital Design Merit Award for our innovative, state-of-the-art facility. In addition, AERA has been recognized as a Distinguished Kindness Workplace, reflecting our deep commitment to a supportive, respectful, and people-first culture.

With comprehensive services including 24/7 emergency care, advanced anesthesia, diagnostics and radiology, internal medicine, orthopedic and soft-tissue surgery, and radiation oncology, AERA stands at the forefront of specialty and emergency veterinary medicine—where advanced clinical expertise meets genuine compassion for patients, clients, and each other.

Nearby Communities
AERA attracts Veterinary Technicians and Clinical Professionals from throughout Northern New Jersey and the New York metropolitan area, including:
- West Orange, NJ
- Livingston, NJ
- Montclair, NJ
- Verona, NJ
- Caldwell, NJ
- Roseland, NJ
- Cedar Grove, NJ
- Parsippany, NJ
- Morristown, NJ
- East Hanover, NJ
- Jersey City, NJ
- Hoboken, NJ
- Newark, NJ
Know Someone Amazing?
If this role isn't the right fit but you know a great Veterinary Technician, send them our way!
Email [email protected] (mailto:[email protected]) to learn more about current opportunities.

About Ethos Veterinary Health   
Ethos Veterinary Health, part of the NVA Group, is where you come to practice world-class medicine, and help shape what veterinary care becomes next. Across our network of 140 specialty and emergency hospitals, science moves forward, standards are elevated, and innovation is put into practice every day. You’ll work alongside respected veterinary leaders in academic-caliber hospitals designed for learning, teaching, and discovery. Here, mentorship is a two-way street. You’ll share your expertise, learn from others, and continue to grow, clinically, professionally, and personally. At Ethos, you inspire hope, deliver exceptional care, and pursue veterinary medicine at its highest level, together.

Join Us   
At Ethos, this isn’t just a job, it’s an opportunity to practice medicine at the highest level and help shape the future of veterinary care.  
Candidates can confidentially submit their CV to Talent Acquisition Partner Craig at [email protected] (mailto:[email protected])

Equal Opportunity Employer   
Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.